Overview
Legal Calendaring Specialist Jobs in Irvine, CA at Kennedy McCarthy & Rumm, LLP
Kennedy McCarthy & Rumm, LLP is a boutique employment law firm representing employers throughout California. We are seeking a highly organized and detail-oriented full-time Legal Calendaring Specialist to support our attorneys and legal team with litigation calendaring, deadline management, and related administrative responsibilities.
The ideal candidate is meticulous, dependable, and comfortable working in a fast-paced legal environment where accuracy and follow-through are essential.
Position Overview
This role works closely with our attorneys on employment litigation matters throughout the entire lifecycle of a case, including discovery, motion practice, depositions, and trial preparation. Our Firm operates in a fully digital environment and uses modern legal technology to streamline workflows and maintain organized case files while delivering outstanding client service.
The position follows a hybrid schedule, with three days each week in our Irvine office and the remaining workdays available for remote work.
Responsibilities
- Review incoming court filings, notices, correspondence, discovery, and other case-related documents to identify applicable deadlines and events.
- Calculate and enter litigation deadlines in accordance with California state and federal court rules, local rules, and applicable statutory requirements.
- Maintain and monitor the Firm’s primary litigation calendar.
- Calendar hearings, trials, conferences, discovery deadlines, filing deadlines, depositions, mediations, and other case-related events.
- Review notices and filings to confirm dates, times, departments, locations, and appearance information.
- Monitor upcoming deadlines and communicate important dates to attorneys, paralegals, and other team members.
- Update calendar entries when hearings, deadlines, or other events are continued, rescheduled, or taken off calendar.
- Perform routine calendar audits to ensure deadlines and events are accurately recorded.
- Assist with coordinating attorney availability for hearings, depositions, mediations, meetings, and other events.
- Maintain accurate case and calendar information within the Firm’s case management systems.
- Assist with other administrative and litigation-support projects as needed.
Qualifications
- Prior experience with California state and federal court procedures, legal calendaring, docketing, and litigation is required.
- Strong attention to detail and ability to accurately calculate and track deadlines.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Comfortable working independently while communicating effectively with attorneys, paralegals, and staff.
- Proficiency with Microsoft Outlook, Word, and other standard office applications.
What We’re Looking For
Accuracy is critical in this role. We are looking for someone who takes ownership of their work, understands the importance of litigation deadlines, and consistently follows through. The right candidate will be proactive, organized, comfortable asking questions when necessary, and able to identify potential scheduling or deadline issues before they become problems.
Qualifications
- 3+ years of litigation paralegal and/or legal calendaring experience (employment law experience strongly preferred)
- Bachelor’s degree and/or Paralegal Certificate meeting California statutory requirements
- Excellent organizational, proofreading, and time-management skills
- Strong attention to detail and commitment to producing high-quality work
- Ability to manage multiple cases and competing deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Professional demeanor with a positive attitude and collaborative, team-oriented mindset
Technology Experience
Experience with the following is preferred, although we are happy to train the right candidate:
- NetDocuments
- Clio
- ShareFile
- OneLegal
- Microsoft Office Suite (Word, Outlook, Excel)
- Adobe Acrobat
We continually invest in technology that allows our team to work smarter and deliver exceptional client service. Candidates who embrace technology and enjoy learning new systems are encouraged to apply.
Compensation & Benefits
- This is a non-exempt position and compensation is $36.00 – $46.00/hour, depending on experience and qualifications.
- Employer-paid health and dental insurance
- 401(k) retirement plan with a 4% employer match
- Generous paid vacation, holidays, and paid sick leave
- Hybrid work schedule
- Supportive, collaborative, and team-oriented work environment
Why Join KMR?
We believe outstanding legal work starts with outstanding people. We have intentionally built a workplace where attorneys and staff genuinely enjoy working together, embrace innovation, support one another, and take pride in delivering exceptional client service. We value professionalism, accountability, continuous improvement, and maintaining a positive culture where every team member is respected and empowered to succeed.
How To Apply: Please send your resume to [email protected]. All inquiries will be kept strictly confidential.
KMR’S Commitment to Diversity and Inclusion
Kennedy McCarthy & Rumm, LLP is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We believe that varied backgrounds, experiences, and perspectives strengthen our team and enable us to better serve our clients.
Pay: $36.00 – $46.00 per hour
Work Location: Hybrid remote in Irvine, CA 92618
Title: Legal Calendaring Specialist
Company: Kennedy McCarthy & Rumm, LLP
Location: Irvine, CA
Category:
