Overview
Legal Billing/Invoice Specialist Jobs in Bengaluru, Karnataka, India at Kani Solutions Inc
Title: Legal Billing/Invoice Specialist
Company: Kani Solutions Inc
Location: Bengaluru, Karnataka, India
Job Title: Legal Operations Billing Specialist
Location: Bengaluru, Karnataka (Onsite)
Hire Type: Fulltime/Permanent
About the Role
The Legal Operations Billing Specialist supports the day-to-day administration of legal billing, vendor management, and matter-related financial processes. This role works closely with others in Legal Operations to ensure invoices are submitted, reviewed, processed, and tracked accurately and on time.
The ideal candidate is detail-oriented, highly organized, and comfortable working with data and financial systems in a fast-paced environment.
What You’ll Do
Invoice Processing & Billing Administration
- Review legal invoices for completeness and compliance with billing requirements
- Route invoices for approval and monitor workflow completion
- Address billing inquiries from law firms, vendors, attorneys, and internal stakeholders
- Coordinate invoice corrections and resubmissions when needed
- Monitor invoice aging and help ensure timely payment processing
- Maintain billing records and supporting documentation.
Matter & Vendor Administration
- Assist with the setup and maintenance of legal matters, vendors, and law firm records
- Update billing rates, matter information, and vendor details within legal systems
- Support law firm onboarding and vendor administration activities
- Maintain accurate electronic records and documentation.
Reporting & Financial Support:
- Prepare recurring reports on legal spend and invoice status
- Support monthly accrual and budget tracking processes
- Gather data for Legal Operations and Finance reporting requests
- Validate information and resolve data discrepancies.
Systems Support:
- Support users with invoice submissions, approvals, and basic troubleshooting
- Assist with system testing, data cleanup projects, and administrative maintenance activities
- Help maintain billing guidelines, job aids, and process documentation.
Required Skills:
- Associate’s or Bachelor’s degree in Business, Finance, Accounting, Legal Studies, or related field, or equivalent experience
- 2+ years of experience in legal billing, accounts payable, finance operations, legal operations, or law firm administration
- Experience managing large volumes of invoices and financial records
- Strong attention to detail and commitment to accuracy
- Proficiency with Microsoft Excel and Microsoft Office applications
- Strong organizational and time management skills
- Ability to prioritize multiple tasks and meet deadlines
- Strong written and verbal communication skills.
Strongly Preferred Qualifications:
- Experience with one or more of the following platforms:
– Coupa
– SimpleLegal
– Onit
– Anaqua
- Experience supporting legal e-billing, matter management, or vendor management programs
- Experience working with law firms, outside counsel invoices, or corporate legal departments
- Familiarity with invoice review, accrual tracking, and billing guideline compliance.
