Overview
Legal Assistsant Jobs in Florence, AZ at Pinal County
Title: Legal Assistsant
Company: Pinal County
Location: Florence, AZ
This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7459947
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- POSITION SUMMARY**
Perform paraprofessional work in a variety of legal secretarial and
administrative functions to support the activities of Pinal County
Public Defender's Office under basic supervision under close
supervision
## TYPICAL CLASSIFICATION ESSENTIAL DUTIES
- Work in this classification requires an individual to be able to
Perform The Essential Job Functions Satisfactorily. Reasonable
accommodations may be made to enable individuals with disabilities to
Perform The Primary Classification Functions Herein Described. Since
every duty associated with this classification may not be described
herein, employees may be required to perform duties not specifically
spelled out in this classification description, but which may be
reasonably considered to be incidental in the performing of their duties
just as though they were actually written out in this description.*
- Provide a variety of paraprofessional secretarial support and
administrative duties for attorneys in the Pinal County Public
Defender's Office and perform duties within the scope of authority
and training and in compliance with County policies.
- Open new files and prepare initial legal documents.
- Schedule interviews, trials, hearings, meetings and attorney's
calendar items and notify clients as directed.
- Prepare/organize files for up-coming court dates and complete clerk
calendars.
- Input any and all attorney notes into Justware.
- Draft and file any needed motions, notices, etc. that are needed for
each specific file.
- Answer a high-volume of calls from clients, family members, and
attorneys.
- Complete any requests and/or tasks given from each attorney.
- Mail/fax any type of documents needed, send introduction letters,
and schedule office visits and jail contact visits on a day-to-day
basis.
- Assist attorney's preparations for trials and hearings.
- File legal papers with courts and process court papers according to
court procedures and attorney instructions.
- Type and proofread legal documents, compose and create letters,
memoranda, and legal documents from specific direction, standard
formats, copy, rough draft, and dictation, prepare and edit
confidential and sensitive legal documents, and maintain
confidentiality.
- Review, sort, and distribute mail, maintain attorney calendars,
answer phones, and assist general public telephonically or in
person.
- Update files, computer records, and tracking systems and distribute
related paperwork.
- Receive and send information to and from other agencies and
jurisdictions.
- Provide information and assistance within the scope of designated
authority.
- Maintain absolute confidentiality of work-related issues, customer
records, and restricted County information.
- Perform other related duties as required.
## MINIMUM REQUIREMENTS TO PERFORM WORK
- High school diploma or GED equivalent.
- One (1) year of secretarial experience, preferably in a legal
office.
- Must pass a thorough background investigation.
- Or an equivalent combination of relevant education and/or experience
may substitute for the minimum requirements.
- Preferred Qualifications**:
- Arizona residentsmust have an Arizona Drivers License upon
hire;**newly established Arizona Residents must have one **wi thin 30
days of hire.**
## KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of principles of record keeping, case files, and records
management.
- Knowledge of principles and protocols for the management of official
documents and court records.
- Knowledge of legal system and law enforcement agency procedures and
terminology.
- Skill in preparing and maintaining accurate records.
- Skill in creating legal, professional, and technical correspondence.
- Skill in reading legal documents and extracting relevant
information.
- Skill in operating a personal computer utilizing standard and
specialized software and a variety of standard office equipment.
- Ability to follow verbal and written instructions.
- Ability to establish and maintain effective working relationships
with other employees, other agencies, and the public.
- PHYSICAL DEMANDS:**
The work is light and requires exerting up to 20 pounds of force
occasionally, and/or up to
