Overview
Legal Assistant (Spanish Speaking) Jobs in Tempe, AZ at Cook Law Office, PLLC
W Services Group, a leading North American Facilities Management Organization is seeking a Legal & Compliance Associate to support their growing team. The Associate supports the Legal & Compliance team and the business with general legal and compliance matters. Responsible for legal and compliance matter for vendors, contractors, including on-boarding, verifications, insurance reviews, database management, while minimizing the company’s exposure.
RESPONSIBILITIES:
· Adhere to the company’s legal, compliance, and loss prevention processes, following the Standard Operating Procedures (SOPs) and related workflows.
· Process a high volume of inbound and outbound support emails and calls with professionalism and excellent phone etiquette.
· Build and maintain professional relationships with key stakeholders, including corporate clients, contractors, vendors, and store managers, ensuring positive interactions and strong communication.
· Monitor the weekly insurance expiration report to proactively follow up with contractors and obtain updated certificates of insurance and endorsements for policies approaching expiration. Ensure that W Services is listed as an additional insured and certificate holder for all required endorsements. Update expiration dates and contractor notes, and upload current insurance documents into the system (Waves).
· Immediately process cancellation notices received via mail into the company database and contact the contractor partner or insurance company to resolve the issue, preventing a lapse in coverage.
· Conduct audits of top contractors to ensure compliance with all required documentation, including insurance, state registrations, and licenses.
· Monitor the expiration of state janitorial licenses and take necessary action to ensure compliance is maintained.
· Monitor and process daily Waves Compliance Documents (fax/email) notifications in a timely and accurate manner.
· Prepare reports and updates for weekly meetings with management, ensuring all relevant compliance information is captured.
· Participate in monthly department meetings, providing updates and contributing to discussions on ongoing initiatives.
· Update assigned RTS notes promptly, ensuring accurate and up-to-date records.
KNOWLEDGE AND SKILL REQUIREMENTS
· Experience with MS Word, Excel & Outlook
· Able to work independently and be detail-oriented
· Must be a team player and have a positive demeanor (enthusiastic)
· Able to multi-task
· Must have excellent communication, organizational skills and decision-making skills
· Able to work under a demanding and busy work environment
W Services Group, LLC, corporate office is located in Hauppauge, NY who provides commercial cleaning, flooring, and emergency services. We are founded on the principles of a family business atmosphere of caring, listening, respecting, trusting, and believing in strong business morals. Our commitment to our clients is simple. Provide and execute quality services with supervised active management, while maintaining a customer centric business model. We value customer retention and relationships first and foremost. We know successful programs are created when there is understanding, communication and a partnership with both our customers and our employees. Today W Services has over 275 employees and works with 1000 plus carefully selected contractor partners. We have a full understanding of the retailers need to have high quality services performed by qualified technicians who have been properly trained and performance assessed through documented training and follow up programs. W Services Group will never waiver from these standards and our commitment to our business partners.
For more information about W Services Group, LLC. visit our website www.wservices.com.
W Services Group, LLC. provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, veteran status, genetic information, or any
Job Type: Full-time
Pay: $21.50 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Legal Assistant (Spanish Speaking)
Company: Cook Law Office, PLLC
Location: Tempe, AZ
