Overview
Legal Assistant/Secretary (Personal Injury, Civil Litigation) Jobs in Virginia Beach, VA at Wolcott Rivers Gates
Description:
Wolcott Rivers Gates is seeking an experienced legal assistant to join our team!
Position Summary:
Join our team at Wolcott Rivers Gates as a Legal Assistant supporting our Personal Injury team. A Legal Assistant provides comprehensive administrative support and assists with case management from initial consultation through final disposition. The ideal candidate is detail-oriented, organized, self-motivated, and has excellent written and verbal communication skills, along with exceptional interpersonal skills. The right candidate will be a self-starter who takes initiative, learns quickly, and is able to work independently with minimal supervision.
What does someone in this role do?
A Legal Assistant works closely with attorneys, paralegals, and other team members to support case management, administrative operations, and client service excellence.
Primary responsibilities include:
Professional Communication & Client Support
- Communicating with clients, medical providers, experts, opposing counsel, insurance adjusters, and court personnel
- Assisting with consultations and client intake
- Providing general client services and updates
Administrative & Calendar Management
- Coordinating schedules among meeting participants
- Managing attorney calendars and providing reminders for deadlines and court dates
- Keeping the attorney organized, prepared, and on time for meetings, hearings, and appearances
Case Management & File Maintenance
- Maintaining organized electronic and hard-copy case files
- Tracking case status, deadlines, and tasks in case management software
- Assisting with basic computer tasks and navigation of legal software/systems
Document Preparation & Legal Support
- Preparing, drafting, filing, and serving legal documents
- Typing, transcribing, and formatting handwritten or dictated notes, letters, time entries, cover letters, and other documents
- Organizing documents and preparing attorneys for depositions, trials, mediations, and court appearances
Billing & Administrative Tasks
- Tracking and entering billable hours
- Assisting with billing and invoicing
- Completing other ad-hoc duties as assigned
What makes someone successful in this role?
- Manages multiple priorities with ease across a full caseload
- Tech-savvy with a passion for learning new systems and tools
- Takes pride in accurate, error-free work
- Brings a positive, can-do attitude to the team
- Self-motivated with a genuine interest in continuous learning
- Team player who enjoys pitching in whenever asked and being a reliable source of support for the team
- Reliable and consistent, both in attendance and in delivering quality work
- Able to work independently and collaboratively in a fast-paced team environment
- Maintains professional demeanor and confidentiality
Wolcott Rivers Gates is committed to attracting, developing, and retaining top talent. Our continued success relies on our ability to provide a supportive, inclusive, and motivating environment where everyone has a role to play in delivering outstanding service to our clients.
To learn more about how you might become a part of our team, or to explore some of the benefits our firm provides to its employees, please visit our careers page at http://www.wolcottriversgates.com/about-the-firm/careers/
Compensation Range: $45,000 – $60,000 per year commensurate with experience and qualifications.
Requirements:
Qualifications:
- Familiarity with discovery processes, including Requests for Production, Interrogatories, Subpoenas, and medical authorizations.
- Working knowledge of Virginia litigation processes, court procedures, and e-filing systems.
- Strong proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat
- Comfortable learning new technology platforms
- Exceptional drafting, attention to detail, and proofreading skills
- Ability to type a minimum of 50 words per minute (60+ wpm preferred)
Experience:
- Minimum of 2–3 years of experience as a legal assistant/secretary in personal injury, civil litigation, or insurance defense. (Required)
- Bachelor’s Degree, Paralegal certificate, or equivalent combined education and experience. (Required)
- Notary Public certification. (Preferred)
Title: Legal Assistant/Secretary (Personal Injury, Civil Litigation)
Company: Wolcott Rivers Gates
Location: Virginia Beach, VA
Category:
