Overview
Legal Assistant / Secretary for HOA Law Firm! Jobs in Palm Beach Gardens, FL at Kaye Bender Rembaum
Title: Legal Assistant / Secretary for HOA Law Firm!
Company: Kaye Bender Rembaum
Location: Palm Beach Gardens, FL
Job Description
Kaye Bender Rembaum, P.L. in Palm Beach Gardens is a high volume, large Community Association law firm. We are growing and need a full-time Legal Assistant.
This position is focused on administrative tasks and is not involved with litigation.
We are not looking for paralegals at this time.
Excellent working environment, competitive salary, health care benefits and 401k.
Pay rate: $28.00 per hour
Please visit our website at www.kbrlegal.com
Job Duties and Responsibilities include but are not limited to:
Advanced skills experience with Word, Microsoft Outlook, Word Perfect and Excel to assist attorneys with letters and preparing documents.
Strong written and verbal communication skills, detail-oriented, organized, and able to work in a group setting.
Organize and process Condominium and Homeowner Declarations.
Run conflict searches and prepare Retainer Agreements for final review.
Prepare letters, notices, amendments, and construction lien packages.
Preparation of Annual Meeting packages.
Open, read, route, and distribute incoming mail and other material.
Answer telephone and provide information to callers, take messages, or transfer calls to appropriate individuals.
Manage daily/weekly/monthly diary and task calendar for attorney.
Coordinate the scheduling of Zoom meetings and in-person meetings.
Confirm appointments for Attorneys and provide documents necessary for meetings.
Open files in Document Management Software.
Locate and attach appropriate files to incoming correspondence requiring replies.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Journal emails and documents in Document Management Software.
Make copies of correspondence and other printed material.
Establish work procedures and schedules and keep track of the daily work.
Professional and courteous interaction with court staff, clients, property managers, and opposing counsel.
