Overview
Legal Assistant/Secretary Jobs in Costa Mesa, CA at Woodruff & Smart, APC
Full Job Description
The hours for this position are Monday through Friday from 8:30 a.m. to 5:00 p.m., in the office.
The essential duties include, but are not limited to the following:
Prepare and revise legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription
Assemble documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements
Proofread prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
Read, sort and print incoming mail, and e-mails and distribute as appropriate
Schedule appointments and meetings for attorneys
Manage and maintain calendars for deadlines; ensure important dates are recorded on the master calendar
Maintain client files and chron files
Monitor and track deadlines to ensure compliance with court rules and procedures
Arrange travel for attorneys including hotel, airline, and transportation
Qualifications/Requirements:
Prior litigation legal secretary experience (state and federal court filing).
Eminent Domain/Inverse Condemnation experience a plus, although not necessary.
Comprehensive knowledge of California court procedures, including state and federal levels, with a strong emphasis on e-filing procedures.
Proficiency in legal terminology, procedures, and documentation.
Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.
Proficiency in MS Office Suite and knowledge of document management systems such as iManage, NetDocs.
Ability to organize and prioritize workflow for multiple attorneys.
Excellent interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff.
Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopier.
Job Type: Full-time
Pay: $70,000.00 – $90,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Experience:
Eminent Domain: 2 years (Preferred)
Litigation: 4 years (Required)
Ability to Commute:
Costa Mesa, CA 92626 (Required)
Ability to Relocate:
Costa Mesa, CA 92626: Relocate before starting work (Required)
Work Location: In person
Title: Legal Assistant/Secretary
Company: Woodruff & Smart, APC
Location: Costa Mesa, CA
Category:
