Overview
Legal Assistant/Secretary Jobs in Fort Myers, FL at Innovative Management Solution
Gallagher Evelius & Jones is seeking an Administrative Manager to be responsible for broad supervision and coordination of staff and ensuring appropriate staffing for essential office functions. The incumbent is also responsible for hiring, training/mentoring, and managing the performance of new and existing staff.
Key Responsibilities Include:
Workforce and Workflow Management
Manage staff schedules individually and as a group to ensure sufficient coverage.
Ensure appropriate staff coverage on a daily basis, as well as for special events and firm holidays.
Track and evaluate vacation requests from non-attorney staff and identify back-up support for absences.
Maintain, and revise as needed, the timekeeper/assistant assignment structure.
In conjunction with other firm leadership, execute and manage special projects and/or firm initiatives which relate to human capital strategy, such as succession planning and cross-training of staff.
Performance Management
Write and deliver performance reviews to administrative staff and also provide real time feedback to staff and conduct regular check-in and feedback meetings with staff.
Identify and plan relevant trainings for staff and groups of staff, including selecting vendors and maintaining vendor relationships.
Hiring
In conjunction with Director of HR, review and interview candidates for open positions.
Write job descriptions for new positions and determine appropriate qualifications.
Propose new positions needed for staff support.
Onboarding/Off boarding Management
Plan appropriate training schedules for incoming staff, including welcome lunches and introductions.
Conduct 30 – 60 – 90 day check-ins for newly hired staff.
Qualifications and Skills Desired:
5 – 10 years of related experience is required, including experience managing large teams.
Prior experience in the legal industry and knowledge of basic human resources practices is strongly preferred.
Proficient knowledge of Microsoft Office products, including Intermediate knowledge of Excel.
Excellent attention to detail and accuracy in work, customer service, written communication.
Excellent relationship management skills are needed for this position.
Physical Demands:
Physical demands are essentially those of sedentary work. Tasks may require extended periods of time at a keyboard or workstation. Qualified candidates must be physically able to operate a variety of office equipment including computer, copier, telephone, etc.
About Gallagher:
We offer a competitive salary, excellent benefits, and a professional work environment. Benefits offered include annual bonus, generous 401(k) profit sharing contribution at year-end, and employer-paid parking.
Gallagher is committed to ensuring a diverse, equitable, and inclusive work environment, where the talents and contributions of each individual are recognized and valued. Gallagher is an equal opportunity employer and does not discriminate based on race, ethnicity, color, ancestry, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, veteran status, genetic information, marital status, or any other legally protected characteristic.
Gallagher Evelius & Jones is a Baltimore-based law firm with 55 attorneys and a rich history of community service and activism. For more than 60 years, Gallagher has represented many prominent universities, hospitals and health care providers, financial institutions, religious organizations, real estate development companies, and other businesses throughout the mid-Atlantic region. Gallagher’s practices range from health care, employment and education to corporate and real estate transactions, commercial lending, civil litigation, renewable energy, creditors’ rights and bankruptcy.
Job Type: Full-time
Pay: From $100,000.00 per year
Benefits:
401(k)
Dental insurance
Disability insurance
Employee assistance program
Free parking
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Parental leave
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Legal Assistant/Secretary
Company: Innovative Management Solution
Location: Fort Myers, FL
