Overview
Legal Assistant/Scheduler Jobs in Greater Tampa Bay Area at Infinity Talent Solutions LLC
Title: Legal Assistant/Scheduler
Company: Infinity Talent Solutions LLC
Location: Greater Tampa Bay Area
Boutique downtown Tampa law firm is immediately seeking an energetic Legal Assistant/Scheduler for their growing practice. The ideal candidate will have at least 5 years’ experience, ideally in 1st and 3rd Party Defense Litigation. This position provides critical support to the office including administrative duties, case load management, and scheduling. Attention to detail, great organizational skills for pending numerous assignments as well as follow-up skills are required. Must have the ability to communicate clearly, accurately and tactfully and must have the ability to work independently in a fast-paced deadline driven environment. Strong knowledge of legal terminology, Court rules/procedures and E-filing procedures are a must.
Duties and Responsibilities include but are not limited to:
Assist attorney(s) by opening new files, calendaring deadlines, ensuring deadlines are met, and inputting information into case management systems as required by clients
Scheduling depositions, hearings, mediations, and examinations under oath, as well as preparing any required documents for same and preparing hearing materials as needed to meet local rules and coordinating court reporters as needed
Drafting all pleading shells, to include Complaint responses, discovery responses, outgoing discovery, subpoenas, and motions, as well as orders and correspondence as needed
Responsible for filing all pleadings with the court using the E-filing Portal as well as county specific software as required
Research file documents to determine and identify relevant information and witnesses
Draft subpoenas for non-party documents, including organizing incoming documents, and responding to requests for copies
Maintain attorney’s calendar, to include coordinating phone calls, hearings, depositions, reinspections, deadlines (to include trial deadlines if applicable), etc.
Responsible for learning various client software systems and ensuring documents are uploaded or downloaded as required
Assist with gathering and organizing file documents, policies, and documents received from outside sources
Send and respond to correspondence/email from opposing counsel, vendors, clients, the Court, etc.
Process vendor invoices according to client requirements
Ability to work effectively independently and prioritize multiple projects and tasks
Other tasks and projects as may be assigned
Qualifications:
High level of self-motivation
Bachelor’s Degree preferred
Minimum of five years of experience as a legal assistant/paralegal in the first party and third party defense litigation arena
Familiarity with e-filing systems, the Florida Rules of Civil Procedure, and general litigation procedures
Knowledge of day-to-day operations of a legal office
Computer literacy
Proficiency in English language
Excellent secretarial and organizational skills
Working Conditions:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, keyboards, scanner, telephones, and copiers.
Firm offers medical, dental, vision, 401k, short- and long-term disability, life insurance and a generous PTO policy. Salary commensurate with experience.
