Overview
Legal Assistant/Records Clerk Jobs in Birmingham, MI at National LGBTQ+ Bar Association
Title: Legal Assistant/Records Clerk
Company: National LGBTQ+ Bar Association
Location: Birmingham, MI
Role Description
A busy personal injury law firm is seeking a dedicated and detail-oriented Records Clerk/Legal Assistant to manage, maintain, and organize client files—particularly medical records. The Records Clerk will play a crucial role in supporting legal operations by ensuring that attorneys, paralegals, and legal assistants have timely and accurate access to the information they need. This position requires strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced legal environment.
Key Responsibilities
Obtain Medical Records: Request, track, and follow up on medical records, bills, and related documents from healthcare providers.
File and Organize Records: Maintain physical and digital filing systems to ensure that all documents, including medical records and correspondence, are properly categorized and easily retrievable.
Data Entry: Input and update client and case information into the firm’s database, ensuring all records are current and accurate.
Document Review and Verification: Verify the completeness and accuracy of received records before distributing them to the legal team.
Compliance: Ensure all document handling complies with legal regulations, privacy requirements (e.g., HIPAA), and firm policies.
Inventory and Supplies: Maintain an inventory of office and medical record-related supplies; coordinate with vendors or the administrative team for restocking when necessary.
Team Collaboration: Liaise with attorneys, paralegals, and legal assistants to understand upcoming record needs and address any questions related to medical documentation.
Record Retrieval and Archiving: Coordinate the retrieval of archived files; oversee record destruction in compliance with the firm’s retention policy and applicable regulations.
General Administrative Support: Provide additional clerical support (copying, scanning, mailing documents, etc.) as needed.
Qualifications
Education: High school diploma or equivalent required; associate’s degree or certification in legal studies or healthcare administration is a plus.
Experience: Previous administrative or clerical experience in a law firm, medical office, or other professional setting strongly preferred. Experience with personal injury law or medical records is a plus.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience using document management systems or legal case management software.
Knowledge: Familiarity with healthcare documentation, common medical terminology, and HIPAA/privacy regulations is highly desirable.
Communication: Strong written and verbal communication skills; ability to correspond professionally with healthcare providers, clients, and legal staff.
Organization: Exceptional attention to detail, time-management, and organizational skills; ability to handle a high volume of requests while meeting strict deadlines.
Team Player: Demonstrates collaborative and proactive approaches to problem-solving while maintaining a positive attitude.
What We Offer
Competitive pay based on experience and qualifications.
Comprehensive benefits package: 401(k), health insurance, and paid time off.
Annual performance-based bonus.
A supportive and collaborative work environment with opportunities for growth.
Interested candidates should submit their resume to [email protected].
