Overview
Legal Assistant – Private Client Jobs in Cambridge, Canada at Ashtons Legal LLP
Legal Assistant – Private Client, Cambridge
Location: Cambridge
Contract type: Permanent, Full-time
Closing date: 24 July 2026
Salary: To be discussed
Specific hours: Our core office hours are 9.00 am to 5.00 pm. Flexible working options can be discussed
The Role
As a Legal Assistant within our Private Client team, you will deliver high‑quality, professional administrative and legal support to our partners and fee earners, helping to ensure a smooth, efficient and client‑focused service.
Responsibilities
- Update client records on databases as required and maintain records of client enquiries, change of address and contact information
- Work with and instruct our central support teams to ensure all files are up to date, either by e‑filing or hard copy filing; coordinate document/deed requests and archiving with Central Office Services
- Arrange appointments and diary management for your fee earners
- Proactively plan meetings, travel, etc. with your fee earners
- Liaise with clients by telephone, providing detailed updates as requested
- Liaise with third parties (e.g. OPG, Probate Registry, HMRC) by telephone on behalf of your fee earners
- Coordinate the return of typed documents from Central Secretarial Services and take next steps, including amendments where necessary
- Assist with drafting letters and legal documentation as required, working alongside other team members
- Coordinate document release procedures following department protocols
- Carry out searches where appropriate
- Contribute to team’s financial performance by proactively working with fee earners to manage matter balances and write‑offs; initiate and drive the billing process
- Manage transaction requisitions and arrange payment of supplier invoices
- Run matter reports for billing, matter balances, and file closing
- Identify matters for closure, prepare final invoices and/or return of client monies
- Prepare expense claims on behalf of fee earners
- Prepare PowerPoint presentations for fee earners when necessary
- Support the wider team when necessary such as holiday and sickness cover
- Proactively support fee earners’ business development activities
- Maintain continuous knowledge improvement and embrace learning and development opportunities
Knowledge, Skills and Experience Required
- Ideally, similar experience gained within a comparable environment and at an appropriate level
- High degree of competence in the use of Microsoft Office
- Excellent verbal and written communication, with appropriate and effective use of grammar and punctuation
- Attention to detail
- Respectful, working with integrity and professionalism at all times
- Willingness to work flexibly to meet client needs
Working pattern
Monday to Friday, 9.00 am to 5.00 pm but negotiable.
About the Firm
Ashtons Legal is a growing firm in the East of England focused on providing excellent legal advice to a diverse range of individuals, institutions and executives across our region and beyond. We are a friendly, supportive team of professionals working together to ensure our clients receive the best advice possible. Our firm offers a flexible reward and benefits structure and a culture of openness with innovative leadership looking to the future.
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Title: Legal Assistant – Private Client
Company: Ashtons Legal LLP
Location: Cambridge, Canada
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