Overview
Legal Assistant/Paralegal Jobs in Santa Barbara, CA at Law Offices of John C. Carlson, P.C.
About Us
Vicuna Flores Law is a dynamic law firm specializing in employment, personal injury, immigration, and criminal law. We are dedicated to providing personalized, high-quality legal representation to our clients, who are predominantly Spanish-speakers. We are currently seeking a detail-oriented Legal Assistant with exceptional communication skills and Spanish fluency (written and verbal) to join our team. This full-time role will require in-person attendance 4 days a week at our San Jose office, with one day of remote work.
Job Overview
The Legal Assistant will support our attorneys by performing a wide range of legal and administrative tasks. The ideal candidate is highly organized, has a strong grasp of legal terminology, and possesses knowledge in at least two of our practice areas (employment, personal injury, immigration, and/or criminal law). This role requires clear communication skills, proficiency in legal research, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Client Intake and Communication:
o Conduct intake calls of potential new clients in English and Spanish in the firm’s four practice areas (employment law, personal injury, immigration law, and criminal defense).
o Answer client inquiries, schedule appointments, update clients on case status, and maintain open and professional communication (in both English and Spanish).
o Preparing initial draft of demand letters and other client communications such as case closure letters.
Administrative Tasks, Including Billing and Timekeeping:
o Answer phone calls, manage email correspondence, perform general office duties, and provide support as needed.
o Assist with client billing by tracking time and preparing invoices accurately.
File and Calendar Management:
o Organize and maintain electronic case files, including documents, correspondence, and evidence. Be open to communicating with a wide variety of administrative agencies (Labor Commissioner, Civil Rights Department, DA’s Office) and opposing counsel to achieve case related goals.
o Manage attorney calendars by scheduling client meetings, depositions, court appearances, and important deadlines.
Legal Research and Trial Support:
o Conduct basic legal research using online databases, court websites, and legal resources to gather relevant case information.
o Prepare materials for trial such as exhibits, witness lists, and trial notebooks.
Additional duties may include:
· Communicating with clients via phone, email, and in-person interviews.
· Performing initial background research of potential new clients’ cases and briefing attorneys.
· Getting documents from courts throughout the Bay Area.
· Attending meetings alongside attorneys and taking accurate notes on proceedings.
· Organizing documents for court filing and record keeping.
· Maintaining client confidentiality and privacy at all times.
Required Skills and Qualifications
Spanish Fluency:
o Must be fluent in Spanish (both written and verbal) to effectively communicate with clients.
Legal Knowledge:
o Familiarity with at least 2 of the 4 areas of law that the firm practices.
Communication Skills:
o Excellent written and verbal communication abilities for clear interactions with clients and legal professionals, including court personnel and opposing counsel.
Organizational Skills:
o Strong attention to detail and the ability to manage multiple tasks and deadlines efficiently.
Computer Proficiency:
o Proficient with legal software, document management systems, Google Suite, Adobe, and Microsoft Office Suite.
Legal Terminology:
o An understanding of basic legal concepts and terminology with a strong desire to learn and grow.
Desired Qualifications
· Previous experience working in a legal office or a related field.
· Familiarity with local court rules and procedures.
What We Offer
· A collaborative and supportive work environment
· Opportunities for professional growth and development
· Competitive salary
· Retirement plan
· Comprehensive medical benefits
How to Apply
Please submit your resume and a cover letter outlining your qualifications and relevant experience. Please note that this full-time role will require in-person attendance 4 days a week at our San Jose office, with one day of remote work. Visit VicunaFlores.com to learn more about our law firm. We look forward to hearing how your skills can contribute to our team.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other protected characteristic.
Job Type: Full-time
Pay: $26.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No nights
No weekends
Application Question(s):
Will you be able to reliably commute 4 days a week to San Jose, CA 95112 for this job?
Education:
High school or equivalent (Required)
Language:
Spanish (Required)
Work Location: Hybrid remote in San Jose, CA 95112
Title: Legal Assistant/Paralegal
Company: Law Offices of John C. Carlson, P.C.
Location: Santa Barbara, CA
