Overview
Legal Assistant/Paralegal Jobs in Sidney, OH at Hegemann & Zimmerman Co.
Job Summary
Hegemann & Zimmerman Co., LPA and the Shelby County Prosecutor’s Office are seeking a highly organized, professional, and detail-oriented Legal Assistant to provide administrative and legal support in both private practice and public-sector legal environments. This position serves a dual role, assisting attorneys with civil, criminal, family law, estate planning and general legal matters while maintaining the highest standards of professionalism, confidentiality, and customer service.
The successful candidate will be responsible for supporting attorneys through case management, document preparation, client communication, scheduling, records management, and general office administration. The position requires the ability to manage multiple priorities, maintain accurate records, and interact effectively with clients, court personnel, law enforcement agencies, government officials, and the general public. Legal assistants commonly prepare legal documents, maintain case files, manage attorney calendars, coordinate filings, and assist with client intake and communications.
Essential Duties and Responsibilities
Legal Support
- Prepare, proofread, edit, and format legal correspondence, pleadings, motions, contracts, agreements, discovery requests, and other legal documents.
- File documents electronically and in person with courts, government agencies, and administrative bodies.
- Maintain attorney calendars, schedule hearings, meetings, depositions, and appointments.
- Organize and maintain electronic and physical case files.
- Assist attorneys with trial preparation, exhibits, witness coordination, and document management.
- Conduct basic legal and factual research as directed by attorneys.
- Monitor court deadlines and maintain accurate docketing systems.
- Assist with records requests, subpoena processing, and evidence management.
Client and Public Interaction
- Serve as a primary point of contact for clients, prospective clients, victims, witnesses, law enforcement personnel, and members of the public.
- Conduct client intake and gather relevant documentation.
- Answer telephone calls, respond to inquiries, and route communications appropriately.
- Maintain professionalism and confidentiality in all interactions.
Prosecutor’s Office Support
- Assist prosecutors with criminal case file management.
- Coordinate communication with law enforcement agencies, courts, victims, and witnesses.
- Prepare case packets, discovery materials, and hearing schedules.
- Maintain records in compliance with public records retention requirements.
- Assist with victim notification and case-related correspondence as directed.
Administrative Responsibilities
- Maintain office filing systems and databases.
- Process incoming and outgoing mail and electronic communications.
- Order and maintain office supplies.
- Assist with billing, invoicing, and payment processing for private practice matters.
- Prepare reports, spreadsheets, and other administrative documents.
- Perform general clerical and office support duties as assigned.
Qualifications
Required
- High school diploma or equivalent.
- Proficiency in Microsoft Office (Word, Outlook, Excel, and Adobe PDF).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage confidential information and exercise sound judgment.
- Ability to work independently and as part of a team.
- Ability to prioritize multiple assignments and meet deadlines.
Preferred
- Associate’s degree, paralegal certificate, or relevant legal office experience.
- Prior experience in a law firm, court, prosecutor’s office, or governmental legal setting.
- Familiarity with Ohio court procedures and electronic filing systems.
- Experience with legal practice management software and document management systems.
Knowledge, Skills, and Abilities
- Strong interpersonal and customer service skills.
- Professional demeanor and appearance.
- Excellent grammar, spelling, and proofreading abilities.
- Ability to learn and apply legal terminology and procedures.
- Strong time management and multitasking abilities.
- Ability to maintain confidentiality and comply with ethical obligations.
- Ability to work effectively in a fast-paced legal environment.
Equal Employment Opportunity
Hegemann & Zimmerman Co., LPA and the Shelby County Prosecutor’s Office are equal opportunity employers and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected classification under applicable law.
To Apply: Submit a resume, cover letter, and references to Hegemann & Zimmerman Co., LPA, Sidney, Ohio.
Pay: From $50,000.00 per year
Benefits:
- Paid time off
Work Location: In person
Title: Legal Assistant/Paralegal
Company: Hegemann & Zimmerman Co.
Location: Sidney, OH
Category:
