Overview
Legal Assistant/Paralegal Jobs in Pitman, NJ at Ionno & Higbee Attorneys At Law, LLC
Location: Fairfax, Virginia (In-Person)
Firm: Kramer Elias, PLLC
Full-Time | In-Person
About Us
Kramer Elias, PLLC is a dynamic law firm specializing in landlord-tenant litigation. We are seeking a highly organized and detail-oriented Legal Assistant to support our attorneys and firm owners in managing client onboarding, case administration, document preparation and management, and daily operations. This role is perfect for someone who thrives in a fast-paced legal environment, enjoys client interaction, and excels at administrative coordination.
Office hours are Monday to Friday from 8:30AM to 5:00PM.
Key Responsibilities
Client Onboarding & Case Management
Run conflicts checks
Send engagement letters to new clients
Open new clients and matters in CLIO and case management software
Invoice management and integrating with clients’ invoicing platforms
Document Preparation & Legal Support
Draft, edit, and proofread legal documents, correspondence, and contracts
Assist attorneys and paralegals in preparing court filings and assembling case materials
Create PowerPoint slides for meetings and legal presentations
Organize and maintain electronic and physical legal files
Marketing & Presentation Support
Design and prepare marketing materials, newsletters, and firm brochures
Assist with website updates and social media content creation
Coordinate CLE presentations, firm meetings, and networking events
Mail & Document Handling
Open and scan incoming mail daily and distribute to the appropriate attorney
Prepare and send outgoing mailings, ensuring timely delivery
Draft, proofread, and edit court documents and correspondence
Calendar & Communication Management
Maintain and update firm calendars, synchronize with case management system and court dockets daily
Handle incoming calls professionally and direct inquiries accordingly
Office Operations & Vendor Coordination
Act as the primary point of contact for third-party contractors and vendors, such as the firm’s bookkeeper, website designer, etc.
Schedule and coordinate office maintenance, including service visits (e.g., copier repairs, etc) and requests to landlord
Answer the door, greet guests, and offer refreshments
Qualifications
✅ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) & Adobe
✅ Prior experience (3+ years preferred) as a legal assistant, administrative assistant, or office coordinator required
✅ Proficiency in CLIO and QuickBooks is a plus
✅ Strong planning and organizational skills with attention to detail
✅ Excellent written and verbal communication skills
✅ Ability to multi-task and prioritize deadlines in a fast-paced environment
✅ Professional demeanor and strong interpersonal skills
✅ Possess a high degree of flexibility and ability to adapt to changing needs.
Why Join Us?
⭐ Collaborative team environment
⭐ Competitive salary + benefits
⭐ Hands-on experience in a growing law firm
⭐ Opportunities for professional development
How to Apply
Interested candidates should send a resume and list of three (3) references to [email protected] with the subject line: “Legal Assistant Application – [Your Name]”.
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
Free parking
Health insurance
Paid time off
Schedule:
Monday to Friday
Application Question(s):
You must provide a list of three (3) professional references.
Experience:
Administrative Assistant: 3 years (Preferred)
Ability to Commute:
Fairfax, VA 22030 (Required)
Work Location: In person
Title: Legal Assistant/Paralegal
Company: Ionno & Higbee Attorneys At Law, LLC
Location: Pitman, NJ
