Overview
Legal Assistant – Litigation Jobs in Los Angeles, CA at B&D Law Group, APLC
About ESi:
Engineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We primarily work with law firms, insurance companies, and manufacturers on small to large-scale projects to answer any technical questions they have. Our projects can entail investigating major transportation accidents, equipment failures, personal injury claims, and damage to residential or commercial structures. The variety and depth of our project work creates a variety of fulfilling roles at ESi.
What We Can Offer You:
Medical, Dental & Vision
Life Insurance/Voluntary Life Insurance
401k with employer match
Eligible for Spot Bonus, Merit Bonus, and/or Annual Bonus
Competitive Salary
Flexible Time Off (FTO) – encouraged to take 20 days of paid time off/year
Career Growth for Administrative Staff
Administrative Skills Training (Online & In-person)
Pet Insurance
Work/Life Balance
Access to Wellbeats – on-demand fitness & well-being videos
10 paid holidays (9 standard holidays and 1 floating holiday)
30-minute fitness break available in addition to 1-hour lunch break
Wellness Reimbursement
Business casual dress code and positive working environment
Continuing education opportunities
Local candidates preferred – no relocation provided
About This Role:
A Project Coordinator provides professional complex administrative and advanced support services for consultants and management staff. The Project Coordinator proactively serves as the primary liaison between the consultant and the consultant’s peers, clients, vendors, and other internal and external contacts. The Project Coordinator performs well in a fluid environment and can learn new job skills quickly to put into practice. The Project Coordinator uses their skills to proactively relieve consultants of administrative tasks and coordinates project activities at an advanced level.
At ESi, administrative project support teams work together to support a group of consultants. Consultants work with clients to investigate a variety of projects; one consultant can have anywhere from 10 to 200 active projects at any given time. These projects may involve the consultant testifying at trial, working with manufacturers to improve products, or inspecting a residence in response to an insurance claim that was filed. The administrative support team is here to offload as many clerical and coordination-related tasks as possible. The admin team is involved in all projects from start to finish.
Key Responsibilities:
Project Support:
Conducts research to find relevant information
Opens new projects and set up file structure according to SOP
Proofreads and format technical documents authored by consultants
Organizes file material and coordinate file productions per standard procedure
Reviews and process digital media
Schedules multi-party conference calls and inspections
Tracks the status of open projects – deadlines, action items, client needs, etc.
Serves as the main contact for clients & proactively handle inquiries
Consultant Support:
Coordinates travel arrangements
Updates and maintains documents and spreadsheets
Submits expense reports through SAP Concur
Assists with maintaining/renewing professional memberships and P.E. licenses, as requested
Attends weekly meetings
Proactively manages calendar(s)
Inbox management, as requested
Assists remote consultants and contractors, as needed
Accounting:
Prepares and sends invoices to clients
Creates purchase orders and purchase equipment
Manages collection efforts on outstanding invoices
Keeps an accurate record of billable and non-billable time for yourself
Tracks and submits vendor invoices to accounting for payment
Administrative:
Provides backup support to other administrative staff
Leads or participates in coordinating office initiatives
Assists with developing and mentoring junior staff
Performs other duties as assigned
Competencies:
Able to triage critical assignments and deadlines on consultant’s behalf
Detail oriented, extremely well organized and able to manage time & multi-task to accomplish a multitude of tasks, with conflicting priorities & timelines
Proficient at providing executive level support
Knowledgeable about consultant’s book of business and strives to foster and maintain client relationships
Knows the right questions to ask and who to go to for additional information
Under direction handles client interactions
Adept and resourceful
Superior multi-tasking skills
Able to supply and populate information on PIFs on behalf of consultants
Qualifications
Education Required:
Four year / Bachelor’s degree is preferred
A paralegal certificate from an ABA-approved program is a plus and preferred or equivalent combination of education and experience in a litigation/insurance defense law firm
Experience:
5+ years of executive or senior-level project management or administrative support experience required
Understanding legal terminology and processes is a plus
Experience in a litigation law firm or insurance background a plus
Certifications, License, and/or Registration:
Registered Notary a plus.
Computer Skills:
Advanced in Adobe Acrobat, Internet research & database programs
Highly skilled in working with manipulating and processing digital photos
Knowledgeable in FastStone imaging software (or similar) or willingness to learn quickly
Able to trouble-shoot technical issues
Knowledgeable about peripheral devices and software programs
Strong database management skills
Advanced skills in Microsoft Word and Adobe Acrobat to create, edit, and format documents – or has the ability and willingness to learn to do so quickly.
Ability to leverage Microsoft Teams and SharePoint in a collaborative environment.
Experience with Outlook as an email and calendar client.
Well-versed in utilizing internet resources to learn new software quickly and efficiently.
Experience with SAP Concur and 3E firm management software a plus.
Familiarity with Microsoft Excel and PowerPoint preferred.
Other Skills/Abilities or Other Qualifications:
Enjoys working in a team environment. Works well with others and maintains a positive attitude in order to develop and leverage professional working relationships. Interacts with clients (both internal and external) in a professional and courteous manner.
Proactive – looks for new opportunities to provide value to the team. Does not always wait to be asked, anticipates needs, and accomplishes tasks with little to no direction.
Quick learner – utilizes all available resources to develop skills and asks thoughtful questions.
Thrives in a fast-paced, constantly evolving environment. Does not get flustered with last-minute changes or requests.
Detail-oriented, well-organized, and able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines.
Advanced communication skills, both written and verbal. Proficiency in grammar, spelling, and punctuation is required.
Ability to look for areas of opportunity during lulls in workload/office tasks.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk, and sit on a regular basis.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Work is performed in a typical office environment.
It is the policy of ESi, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability, or veteran status. ESi is committed to recruiting, hiring, and promoting people with disabilities, as well as veterans.
To all recruitment agencies: ESi does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of ESi without a prior written search agreement will be considered unsolicited and the property of ESi. Please, no phone calls or emails.
Title: Legal Assistant – Litigation
Company: B&D Law Group, APLC
Location: Los Angeles, CA
