Overview
Legal Assistant (Immigration Law) Jobs in Mercer Island, WA at Peng & Weber PLLC
Initial Posting Date:
05/20/2025
Application Deadline:
06/08/2025
Agency:
Judicial Department
Salary Range:
$5,934 – $9,206
Position Type:
Employee
Position Title:
Analyst 2 (Treatment Court BJA RANT Analyst)
Job Description:
Limited Duration: This is a full-time, limited-duration position that is grant funded through September 30, 2026. Continuation beyond that date is subject to available funding.
If you are a current Oregon Judicial Department (OJD) regular status employee, acceptance of a limited-duration status position does not change your status to limited duration (although trial service may still apply). See Judicial Department Personnel Rule 6 for more information or contact your HR Manager.
Job Rotation: OJD employees may apply for this position as a job rotation. If you are seeking a job rotation, please get permission from your administrative authority before applying.
Interviews: will be scheduled within two weeks after the application deadline.
Who We Are
The Civil and Criminal Programs Division (CCPD) is part of the
Office of the State Court Administrator
(OSCA) within OJD. CCPD develops, implements, manages, and evaluates civil and criminal programs for application in the state courts and for use by public and government stakeholders.
If you are interested in providing information and tools to help people navigate Oregon’s courts, improving effectiveness and timeliness of the courts in civil and criminal law areas, and in supporting access to justice by eliminating barriers, we encourage you to apply and be part of our team! We are committed to
our mission
and welcome all candidates who are inspired by our work and values.
Benefits To You
We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Salary offers are made with consideration of the candidate’s education and experience.
Position Highlights
CCPD, based in Salem, Oregon, is hiring a Treatment Court BJA RANT Analyst (Analyst 2) to join our team in the implementation of a statewide Bureau of Justice Assistance adult drug court discretionary grant program. This position will help the OSCA Treatment Court Team administer grant tasks and guide the post-implementation plan for the Risk and Needs Triage (RANT) screening tool. This tool assists adult drug court programs utilize objective referral processes and entry into Oregon’s adult drug courts consistent with the program’s established eligibility criteria.
In this role, you will collaborate with other treatment court analysts to develop and support training plans (in-person and virtual) for sessions available to OJD’s treatment courts across the state and for an all treatment courts statewide conference. You will provide logistical support to our trainers, help reserve training venues and participant accommodations, and ensure the team meets deadlines. You will also analyze business processes and recommend improvements to help the program operate more efficiently and effectively, and support the data entry and collection efforts related to the statewide treatment court case management system.
You will schedule meetings with treatment courts across the state and travel to courts to provide onsite program support. You will connect treatment court teams with available resources and answer questions about business processes. You will collaborate with a variety of justice system partners. You will help create and update model court forms for use in local programs. You will also work with our data team to ensure the RANT system captures the correct data and to bridge any gaps in data that may affect single users or the entire program’s data dashboard.
Part of your time will be spent providing administrative support to the OSCA Treatment Court Team to maintain the Treatment Court SharePoint, schedule meetings, take and distribute meeting minutes, facilitate team communication, and ensure compliance with grant requirements.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter (REQUIRED)
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter “To the Hiring Manager.”
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a bachelor’s degree in business, court administration, public administration, or a related field.
AND
Two (2) years of increasingly responsible professional-level experience that typically supports the knowledge, skills, and abilities required for the position.
OR
Any combination of
education and experience
equivalent to six (6) years of experience that typically supports the knowledge, skills, and abilities for the position.
Note: Professional-level experience is defined as:
The ability to use independent judgment and discretion in performing work duties.
A level of specialized knowledge in the field of work with some authority for independent decision-making.
In-depth work requirements, such as data gathering, analysis and interpretation.
Interaction with a broad range of individuals.
Individual accountability for results.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
General knowledge of treatment court policies, procedures, and processes.
Experience accomplishing work through developing collaborative relationships with internal and external stakeholders.
Experience reviewing data, including recommending improvements and next steps.
Experience writing various reports, policies and procedures, and other documents providing analysis and recommendations.
Experience adapting or developing policies, forms, and best practices.
Experience facilitating or supporting training for adult learners, including design for creating informational materials and building online platforms (external sites and internal SharePoint pages).
Working Conditions
This is a full-time, limited-duration position, and the work schedule is currently 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional after-hours or weekend work may be required.
Frequent travel, including overnight stays, is expected for court visits and to participate in meetings, training sessions, and other events. The person in this position must be able to travel to their destination with an acceptable means of transportation.
Hybrid work is available for this position. All remote work assignments begin, end, or change only with administrative authority approval. In-person availability at our Salem office and at courts statewide is required as directed.
Frequent contact with people from diverse backgrounds.
Occasional contact with people who are angry, confused, or frustrated.
Routinely/daily: work with a wide variety of individuals including judges, court staff, technical staff, contractors, agency representatives, and the public.
Daily: plan, organize, and prioritize work demands in a limited time frame.
May be required to lift and carry objects weighing up to 25 pounds.
Long periods of sitting or standing while working on a computer and looking at computer screens.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s
I-9 form
confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Veterans web page
for additional details, information, and resources.
Conduct Expectations
Because of OJD’s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,
click here
.
Employee Benefits
Click here
to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please
click here
.
Questions and Support
If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available
here
.
For questions about a specific OJD job posting, call 503-986-5930 or email
[email protected]
.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
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Title: Legal Assistant (Immigration Law)
Company: Peng & Weber PLLC
Location: Mercer Island, WA
