Overview
Legal Assistant BI/UM Jobs in San Diego, CA at USAA
JOB TITLE: Deputy Court Clerk / Receptionist
DEPARTMENT/DIVISION: Municipal Court
REPORTS TO: Court Administrator / City Secretary
SALARY RANGE: $40,040+ Depending on Qualifications ($19.25+ per hour)
STATUS: Non-Exempt Full Time Position
Position Overview
The Deputy Court Clerk is responsible for providing clerical and administrative support to the Municipal Court. This role involves managing court records, scheduling hearings, processing case files, and handling the public’s inquiries related to court procedures. The Court Clerk ensures that the court operates efficiently and in compliance with all relevant laws and regulations. The position requires strong organizational, communication, and customer service skills to manage a high volume of court documents and interact with the public and court personnel.
Essential Job Functions
1. Case Management and Record Keeping
Maintain accurate and up-to-date records of all court proceedings, including case files, court decisions, and related documentation.
Prepare and organize case files, motions, orders, and other legal documents for the judge and other court staff.
Ensure all court records are filed in compliance with legal requirements and that they are accessible to authorized parties when needed.
Record and enter judgments, dispositions, and sentences in the court’s system and ensure that all information is accurate and complete.2. Courtroom Support
Prepare and distribute court orders, subpoenas, and other official documents.
Assist the judge and attorneys with the preparation of cases and ensure that necessary documents and materials are available during court sessions.
3. Public and Client Interaction
Serve as the primary point of contact for individuals involved in court cases, including defendants, attorneys, and witnesses.
Provide information regarding court schedules, procedures, and case statuses to the public in person, over the phone, or via email.
Assist the public in filing complaints, motions, or other legal documents and explain court procedures as needed.
Handle court payments, including fines, fees, and restitution, and ensure proper recording of transactions.
4. Financial Management and Payment Processing
Collect court fees, fines, and payments from defendants and ensure they are properly recorded and deposited.
Prepare financial reports as required, including reconciliation of payments and tracking outstanding fines or restitution.
Ensure compliance with all financial and accounting protocols for court-related transactions.
5. Compliance and Confidentiality
Ensure that all records, documents, and case files are handled with confidentiality and in accordance with applicable privacy laws and court rules.
Monitor the filing and retention of legal documents in compliance with state and federal regulations.
Help enforce court orders and ensure compliance with judicial instructions, including the proper handling of warrants and subpoenas.
Research, prepare, correct and transmit records and reports to state and outside agencies, including but not limited to the Texas Department of Public Safety, Office of Court Administration and OmniBase of Texas.6. Administrative Support
Perform general office duties, such as answering phones, managing correspondence, filing documents, sorting incoming and outgoing mail, and maintaining office supplies.
Assist with the preparation and management of court reports, statistical data, and performance reports as needed.
Coordinate with other city departments and external agencies to ensure that court-related matters are handled efficiently.
Work Environment
The Court Clerk typically works in an office environment within the Municipal Court, though they may be required to attend court sessions and perform duties in a courtroom setting. The work may require dealing with the public, handling sensitive or emotional situations, and managing a significant volume of cases and paperwork. The position may require occasional evening hours, particularly if court hearings are scheduled outside regular business hours.
Requirements
Knowledge, Skills, and Abilities
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Excellent verbal and written communication skills, with the ability to interact effectively with the public, court staff, and legal professionals.
Proficiency in office software (e.g., word processing, spreadsheets, and case management systems).
Attention to detail and accuracy in record keeping and data entry.
Ability to handle confidential and sensitive information with discretion.
Strong customer service skills and the ability to maintain professionalism in a high-pressure environment.
Knowledge of relevant legal procedures and court processes is a plus.
High school diploma or equivalent
Must possess a valid Class C Driver’s License
Previous experience in a court setting, legal office, or administrative role.
Knowledge of legal terminology, court procedures, and municipal law.
Municipal Court Clerk Level I Certification.
Experience with Incode software.
Associate’s or Bachelor’s degree in a related field preferred.
Must pass criminal history background check.
Must pass pre-employment drug screening.
Notary public certification may be required.
Completion of court clerk certification programs may be preferred or required after hire.
Conclusion
The Court Clerk plays a crucial role in the efficient operation of the Municipal Court by maintaining accurate records, ensuring timely processing of cases, and providing high-quality administrative support. This role requires a strong understanding of court procedures, attention to detail, and excellent customer service skills to serve the public and support the judicial process. Through their work, the Court Clerk helps ensure the fair and orderly administration of justice in the community.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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The City of Bulverde provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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Please apply on the City’s website at: https://bulverdetx.gov/Jobs.aspx?JobID=66
Job Type: Full-time
Pay: $19.25 – $21.25 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No weekends
Work Location: In person
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Title: Legal Assistant BI/UM
Company: USAA
Location: San Diego, CA
