Overview
Legal Assistant (Administrative Assistant) Jobs in Pasadena, CA at Lagerlof, LLP
Job description
Job Description
One of the Northeast’s premier insurance defense law firms, is seeking a Legal Secretary to work full-time in our Towson, MD, office. Candidates must have prior law firm experience in the litigation practice area. We offer competitive salary and benefits and an employer-matched 401k program.
Responsibilities:
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
Arranges for and files/e-files legal documents with various courts
Maintains attorney calendars
Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney
Tracks payments to vendors
Drafts pleadings (basic motions, discovery requests, stipulations), Discovery Responses, Certificates of Service, NODs and letters for attorney finalization.
Prepares TOC and TOA for Briefs
Organizes and maintains file documents
Schedules depositions and IMEs’ with corresponding documents and communications
Qualifications:
3-5 years of prior law firm litigation experience is required
Applicant must be detail-oriented, well organized, and a team player who is able to work independently on assigned projects
Must possess working knowledge of Microsoft Office 2010-2013 – styles, automatic paragraph numbering, Excel, PDF docs, to properly prepare documents according to various court restrictions
Must possess working knowledge of case management system
Deadline and detail-oriented
Must be an excellent communicator
Marks, O’Neill, O’Brien, Doherty & Kelly provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or any other protected characteristic. In addition to federal law requirements, our firm complies with applicable state and local laws governing nondiscrimination in employment in every location where we have office
Legal Assistant Duties
Prepare conflict checks
Prepare answers, discovery requests and responses
Prepare and file motions and briefs (including TOCs)
Convert and create documents
Draft various correspondence
Draft releases and stipulations
Prepare exhibits
Retrieval of documents from courts or portals
Transcribe dictation
Respond to incoming phone calls regarding files
E-file pleadings and documents
Retrieve and save e-filed pleadings
Update address lists
Maintain attorney and/or office calendars, including scheduling appointments, travel arrangements, phone conferences, and in-house meetings.
Maintain and update attorney and/or office case lists
Confirm all motion hearings and other court appearances
Follow up on phone calls and documents
Prepare document binders
Internal and external scheduling (attorneys, court reporters, couriers, etc.)
Assist with answering phones as needed, receive and place telephone calls
Sort through mail by reading, reviewing, verifying, and routing correspondence, reports and legal documents, save to Worldox (and ProLaw where applicable) and distribute
Mail, fax, email, or arrange for delivery of legal correspondence to clients, opposing counsel, insureds and court
Convert, create and edit PDF documents
Proof-read status reports, and e-file answers, motions and different pleadings as well as in federal court.
Assist paralegals w/subpoena packages that need to be mailed out certified mail and correspondence to experts or other non-billable tasks
Scan documents into system and save with firm document naming protocols
Create CD’s
Prepare checks with check requests; complete check logs
Prepare expense reports
Track and reconciled all expenses and corporate card statements, utilized correct client codes and invoicing procedures
Process invoices
Provide reception desk coverage as needed
Prepare closing information, final bill requests and close file
Other Duties and Projects as assigned
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
Arranges for and files/e-files legal documents with various courts
Maintains attorney calendars
Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney
Tracks payments to vendors
Drafts pleadings (basic motions, discovery requests, stipulations), Discovery Responses, Certificates of Service, NODs and letters for attorney finalization.
Prepares TOC and TOA for Briefs
Organizes and maintains file documents
Schedules depositions and IMEs’ with corresponding documents and communications
Title: Legal Assistant (Administrative Assistant)
Company: Lagerlof, LLP
Location: Pasadena, CA
