Overview
Legal Assistant Jobs in Studio City, CA at Kermisch & Paletz LLP
Operations Manager for Law Firm in Pompano Beach
Kaye Bender Rembaum is a full service commercial law firm devoted to the representation of community associations throughout Florida. We are looking for an Operations Manager to join our amazing team!
We are looking for candidates with 5 years of Operations Manager or Legal Administrator experience at a law firm!
We are not looking for a paralegal – only candidates with management experience!.
Firm/Client Management:
Plan and schedule meetings and appointments
Review and finalize written correspondence to employees, vendors, clients and various legal entities
Telephone vendors, clients, and various legal entities regarding Firm issues and client satisfaction
Firm intermediary with other legal agencies and business organizations
Update and maintain Firm’s legal and business memberships and licenses and personal items as needed
Manage and increase the effectiveness and efficiency of Finance, HR, IT and support staff.
Coordinate and communicate between Firm staff as it relates to business functions
Co-lead and facilitate long-term planning
Ensure effective transfer of paper files and records to and from legal counsel
Maintain in-house physical file storage and filing system
Conduct Firm related business and operations research
Oversee supplies and equipment inventory maintenance and replenishment
Maintain and examine leased equipment to ensure it is within our contracted parameters
Review memos, submissions, and reports in order to determine their significance and to plan for their distribution and implementation, if needed
Create, implement, and manage office policies and direct overall business operations
Responsible for day-to-day office operations
Coordination of and with all other Firm offices
Property Management:
Daily Management Responsibilities
Schedule vendor routine maintenance
Schedule, evaluate, and negotiate emergency repairs
Oversee all facility upkeep and maintenance of the property
Ensure that the property is safe and properly maintained
Routinely inspect the building to determine if repairs or maintenance are needed
Keeping accurate, up-to-date records of expenditures for the building and prepare monthly expense reports
Coordinate with building management
Financial Management:
Update and maintain accounting records, including those which calculate expenditures, receipts and accounts payable
Calculate, create, seek approval, and disburse employee and vendor expense checks
Record and maintain records of office purchases and handle inquiries about orders
Negotiate with vendors regarding price and service agreements
Propose budgets for projects and programs and make decisions about equipment purchases
Bank Administration
Coordinate Pension Plan termination and loans
People Management:
Lead various-sized internal projects in a Project Manger role
Manage Administrative Support Staff by allocating work assignments, issuing deadlines and ensuring issues are proceeding on schedule and exceeding established quality standards
Operate and troubleshoot paralegal software interactions
Directly supervise clerical staff, receptionists and file clerks
Job Type: Full-time
Pay: $100,000.00 – $120,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Legal Assistant
Company: Kermisch & Paletz LLP
Location: Studio City, CA
