Overview
Legal Assistant Jobs in Bethlehem, PA at Leeson & Leeson
Personal Injury Legal Assistant
We are seeking a proactive, organized, and detail-oriented Legal Assistant to support our personal injury practice. In this important role, you will assist attorneys and other team members with case management, medical-record retrieval, legal document preparation, client communication, litigation support, and daily administrative responsibilities.
The ideal candidate is dependable, comfortable managing multiple matters, and committed to providing clients with responsive and compassionate service. Strong proficiency in the Microsoft Office Suite is required. Familiarity with Clio or similar legal case-management software is strongly preferred.
This paid position offers an opportunity to expand your legal knowledge and develop your skills while contributing to meaningful work on behalf of injured clients.
Responsibilities
- Open, organize, and maintain personal injury case files from initial intake through settlement, litigation, or other resolution.
- Request medical records, billing statements, diagnostic images, employment records, lien information, and other necessary documentation from healthcare providers, employers, insurers, and retrieval services.
- Follow up regularly on outstanding medical-record and billing requests and accurately document each request, response, and status update.
- Review received materials for completeness and identify missing records, bills, treatment dates, medical providers, or other necessary information.
- Upload, label, organize, and maintain documents, correspondence, deadlines, contact information, and case notes in Clio.
- Ensure that electronic and physical files remain accurate, organized, current, and compliant with firm procedures.
- Communicate regularly with clients regarding their medical treatment, upcoming appointments, outstanding documents, case status, and next steps.
- Conduct client interviews and gather relevant information while maintaining confidentiality, professionalism, and compassion.
- Obtain necessary authorizations, insurance information, accident reports, photographs, witness information, medical-provider information, and other supporting documentation.
- Communicate professionally with medical providers, insurance companies, opposing counsel, courts, experts, witnesses, and other third parties.
- Track medical treatment, statutes of limitations, litigation deadlines, appointments, correspondence, records requests, and outstanding case-related tasks.
- Assist attorneys with legal research using Westlaw, LexisNexis, and other available research resources.
- Assist with factual investigation and case preparation, including gathering records, organizing evidence, and preparing case summaries and timelines.
- Prepare and review correspondence, forms, medical-record requests, demand-package materials, pleadings, discovery documents, subpoenas, exhibits, and other legal documents as directed.
- Draft legal writings, memoranda, summaries, procedural documents, and routine correspondence with clarity and attention to detail.
- Support litigation through document review, discovery preparation, deposition preparation, exhibit organization, court filings, and general case-management activities.
- Proofread documents for accuracy, grammar, formatting, completeness, and compliance with firm procedures.
- Assist with electronic court filings and service of legal documents when needed.
- Schedule client meetings, depositions, medical examinations, court appearances, and other appointments.
- Maintain attorney and case calendars and promptly communicate approaching deadlines and required follow-up.
- Answer and direct telephone calls and respond appropriately to emails and other correspondence.
- Perform general administrative duties, including scanning, copying, filing, data entry, calendaring, mailing, document preparation, and records management.
- Provide executive and administrative support to attorneys as needed.
- Protect confidential client information and comply with applicable requirements and firm procedures for handling medical, personal, and legal records.
- Provide additional administrative, litigation, and case-management support to attorneys and staff as needed.
Qualifications
- Prior experience as a legal assistant, paralegal, case manager, or administrative professional is preferred.
- Proven experience in a legal-support position is strongly preferred.
- Experience in a plaintiff-side personal injury practice is strongly preferred.
- Experience supporting personal injury, workers’ compensation, civil litigation, or other litigation matters is highly desirable.
- Familiarity with Clio Manage or similar legal case-management and document-management software is strongly preferred.
- Experience requesting, reviewing, and organizing medical records and billing statements is highly desirable.
- Familiarity with Westlaw, LexisNexis, or other legal-research tools is preferred.
- Strong proficiency in the Microsoft Office Suite, including Microsoft Word, Outlook, and Excel, is required.
- Proficiency with Adobe Acrobat, electronic filing systems, document-management software, and general office technology is preferred.
- Knowledge of litigation procedures and experience supporting cases from intake through resolution is desirable.
- Strong organizational and time-management skills, with the ability to manage multiple case files, deadlines, and competing priorities.
- Excellent written and verbal communication skills.
- Ability to draft clear, professional correspondence and accurately proofread legal and administrative documents.
- Professional, patient, and compassionate manner when communicating with injured clients.
- Strong attention to detail and the ability to maintain accurate and complete case notes, records, and files.
- Ability to communicate professionally with clients, attorneys, medical providers, insurance representatives, court personnel, and other third parties.
- Ability to work independently, follow established procedures, take initiative, and promptly identify matters requiring an attorney’s attention.
- Reliable follow-through and a willingness to take ownership of assigned tasks.
- Ability to maintain professionalism and composure in a busy, deadline-driven environment.
- Sound judgment and discretion when handling confidential, privileged, medical, and otherwise sensitive information.
- Strong interpersonal skills and the ability to work effectively as part of a collaborative legal team.
This is an excellent opportunity for someone who enjoys helping clients, keeping complex matters organized, and contributing to a collaborative legal team. The successful candidate will play an important role in ensuring that our clients receive attentive service and that their cases move forward efficiently.
If you are organized, dependable, attentive to detail, and passionate about providing exceptional legal support that makes a meaningful difference for injured clients, we encourage you to apply.
Pay: $15.00 – $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Work Location: In person
Title: Legal Assistant
Company: Leeson & Leeson
Location: Bethlehem, PA
Category:
