Overview
Legal Assistant Jobs in West Des Moines, IA at West Des Moines Law Firm
About us
City of Buffalo Lake is looking for an energetic, hardworking, personable person to assist the City Clerk/Treasurer run the city! The Full-Time Deputy Clerk will be asked to perform recurring utility billing functions, including considerable contact and communication with internal and external clients as well as accepting and processing accounts payable for all City departments, issue building/zoning permits, and daily verification of bank account. Also handle deposits for city and municipal liquor store and regular bi-weekly payroll.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position.
Respond to billing inquiries and concerns and reconcile customer utility accounts
Create and update customer utility account records
Process all payments on city and/or utility accounts, including receiving, reviewing and uploading all credit card payments from processing company
Process utility billing statements for all billable customers, including any applicable write-offs/adjustments, final billings, and rate changes
Process Lakers Fitness center applications and re-occurring payments
Record daily sales totals for Liquor Store
Verify all deposits and take to the bank
Handle all building/zoning permit applications and communicates with the building inspector as needed
Accept payments and issues building/zoning permits
Perform the data entry tasks to enter and verify payment information, prints the checks for all City departments
Verify payment of old or past due invoices to avoid duplication
Answer questions and respond to complaints and discrepancies with vendor bills
Assist with planning and drafting of a balanced budget and levy recommendations
Assist with preparing and coordinating all necessary accounting information and reporting, on a monthly basis (including bank reconciliation and journal entries)
Work closely with the city auditor while conducting annual audit
Process regular bi-weekly payroll, including required deposits and filings
Maintain sick time, comp time and vacation balances for employees
Update the movable sign for community activities
Receives applications for and issues licenses. (i.e. liquor, special events, club, etc.)
Performs duties of notary public
Perform other duties as assigned
Communications
Must be able to speak and write English clearly
Must be able to read and understand correspondence, memoranda and directives
· Must have the ability to actively listen to others for understanding of their needs and situations
Interpersonal Relationships
Must be consistent in dealing with people
Must be sensitive to others’ problems and concerns
Must exclude personal biases from work performance
Must have the ability to accept criticism and/or discipline
Must have a positive attitude, tact and diplomacy
Must strive to promote a cooperative atmosphere in the department
Professional Attitude
Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships with others, and self-confidence
Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and business-like attitude in all telephone and personal contact
Quality of Work
Must be able to detect and correct errors
Must be able to produce quality, accurate work
Must be able to utilize work time properly and productively
Must have the ability to maintain records in an accurate and accessible manner
Technical Knowledge
Must have knowledge of city business functions
Must have working knowledge of computers
Must have the ability to perform arithmetic computations accurately and quickly
Must effectively communicate verbally and in writing
Must have the ability to establish successful working relationships
High school diploma or GED
Post-secondary training or coursework, or equivalent experience
Accounting experience preferred
Proficiency with computer hardware and programs such as MS Word, Excel, Internet Explorer, and various accounting programs
Ability to communicate effectively and professionally, orally and in written form
Must have the ability to read and discern visual images on a variety of media.
Must have the ability to operate a personal computer and applicable software, 10-key adding machine or calculator, fax, copier, and telephone
Must be able to sit for long periods of time, up to 8 hours per day
May, occasionally, have to lift 25 pounds or more
Occasional exposure to office related chemicals and cleaning supplies.
Job Type: Full-time
Pay: $25.00 – $33.00 per hour
Benefits:
Bereavement leave
Dental insurance
Health insurance
Health savings account
Life insurance
Paid jury duty
Paid time off
Retirement plan
Vision insurance
Wellness program
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Legal Assistant
Company: West Des Moines Law Firm
Location: West Des Moines, IA
