Overview
Legal Assistant Jobs in Atlanta, GA at Insight Global
Title: Legal Assistant
Company: Insight Global
Location: Atlanta, GA
Position: Legal Practice Assistant
Location: Atlanta, GA – onsite 4x a week
Duration: PERM/Direct Hire
Salary: $70k-85k
Requirements:
5+ years of experience in a Legal Assistant or Practice Assistant role
5+ years of experience with a mid-to-large size law firm
Experience supporting multiple attorneys + associates at once
Advanced Microsoft Office skills, experience with styles, generating TOAs/TOCs
Job Description:
An Insight Global law firm client is currently seeking a Legal Practice Assistant to join their growing team. This role will work closely with the corporate practice and will report to the Legal Practice Assistant Manager.
Key Responsibilities:
Open new clients and matters following the Conflicts and New Business Intake Department procedures. Prepare conflict of interest forms.
Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents. Identify and coordinate available services provided by administrative departments such as office services, finance, records. Follow-up on delivery and receipt acknowledgements.
Maintain client, administrative and personal filing for lawyers following established procedures. Prepare files using FileTrail procedures and maintain appropriate records for on- and off-site storage.
Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings.
Maintain lawyers’ contacts in Outlook and InterAction with accurate contact information and notes.
Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day).
Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested.
Draft routine correspondence, forms, etc.
Assist lawyers with Marketing and Business Development functions to include:
Access marketing materials (lawyers’ biographies, brochures, practices at a glance)
Print, collate and bind materials for use in meetings, pitches and proposals.
Coordinate updates to lawyers’ biographies
Undertake Internet research for lawyers’ business development as directed by lawyer(s)
Track, organize, and process expense reports, reimbursements and check requests using Chrome River.
Maintain CLE records for lawyers.
Manage and maintain lawyers’ schedules and calendars.
Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials.
Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship.
