Overview
Legal Assistant Jobs in Indianapolis, IN at Quilling Selander Lownds Winslett & Moser P C
**All incomplete applications or applications not submitted through the New Mexico Judicial Branch application process will not be accepted.***
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:
Administrative Office of the Courts
Attn: AOC Human Resources Division
202 E. Marcy StreetSanta Fe, New Mexico 87501
Fax: 505-479-2641Email: [email protected]
PROOF OF EDUCATION IS REQUIRED.
Applications can be emailed, faxed, or mailed.
Administrative Office of the Courts
Business Unit: 21800
Court Financial Administrator #00030737-21800, Full-Time, Perm, in Albuquerque or Santa Fe, NM
# of Positions: 1
Opening Date: 05-12-2025 – Close Date: 06-04-2025
Target Pay Range/Rate: $27.054 to $33.818 hourly or $56,272 to $70,341 annually
The Administrative Office of the Courts (AOC) is recruiting for a full-time, classified, Court Financial Administrator #00030737-21800 at AOC in Albuquerque or Santa Fe, NM. GENERAL STATEMENT OF DUTIES: Acting under general direction manage the operations of the fiscal department of a judicial entity. Finalist(s) may be subject to a criminal background check.
EXAMPLES OF JOB DUTIES
● The Court Financial Administrator is responsible for the fiscal operations of a judicial entity or department.
● Prepares and submits a budget and financial reports.
● Plans, organizes, and oversees financial operation in a court.
● Reconciles court fund reports and prepares financial statements.
● Develops, implements and maintains fiscal policies, procedures, internal accounting controls and guidelines.
● Prepares or oversees the preparation of the Interest Earning Activity and State Fund Deposit Balance reports and submits to State Treasurer’s Office.
● Ensures end-of-month Odyssey and banking reports are submitted timely.
● Prepares and approves operating transfers with other judicial and state agencies including year-end reversions.
● Prepares journal entries and journal vouchers for grants, receivables, audit adjustments, and accounting ledger transfers.
● Maintains or oversees the maintenance of the trust account checkbook for litigant funds.
● Maintains and reconciles additional non-reverting budget.
● Tracks and depreciates capital inventory and keeps current records of all fixed assets.
● Prepares appropriation requests, operating budgets, and supplemental budget requests.
● Ensures all budget documents are prepared for submission and presentation to the Legislature and State Budget Division.
● Works with external auditors to prepare for annual audits.
● Ensures all DFA deadlines are met and submitted documents are in compliance.
● Reconciles Point of Sale transactions in Odyssey to monthly financial statements.
Performs grant management and grant draws/reimbursements.
● Reviews, compiles, and submits all travel documents for employee and judge reimbursements.
● Works with the Judicial Education Center regarding scholarships and reimbursement for tuition and training.
● Processes and submits Jury and Witness invoices into SHARE.
● Processes and submits witness documents from the District Attorney and Attorney General’s office for travel reimbursements.
● Performs internal audit functions on funding and various budget and trust/cash accounts.
● Provides information and analysis to the Administrative Office of the Courts, other courts or agencies, local public bodies and federal agencies.
● Submits Capital requests in the Infrastructure Capital Improvement Projects system.
● Submits quarterly updates into the Capital Project Monitoring System for the Department of Finance and Administration and the Legislative Finance Committee requirements.
● Prepares the Capital Improvement Four-Year Plan and Capital Improvement Request, administers Capital Improvement Budget(s).
● Follows disposition of asset process as outlined by the State Auditor’s office.
● Administers purchasing process in accordance with State Procurement Code.
● Administers financial and procurement/procurement card software programs.
● Reviews bail bonding systems, which process felony and misdemeanor bail bonds.
● Oversees the preparation of daily cash deposits and the processing of cash transfers to the State Treasurer’s Office.
● Prepares the Capital Improvement Four-Year Plan and Capital Improvement Request, administers Capital Improvement Budgets.
● May serve as Chief Financial Officer.
● Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of public accounting and financial management techniques; computer financial systems, governmental and general accounting principles; model accounting practices; principles and practices of public and court administration; payroll, cash and internal control procedures, managing multiple and diverse projects and evaluating work products; operating budgets; Governmental Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards Board pronouncements (GASB); Department of Finance and Administration’s Manual of Model Accounting Practices (MAPS); Statement of Auditing Standards; federal and state statutes; and bonding processes.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
BENEFITS
● Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid time off, up to eight (8) weeks
● Paid time off and retirement buyback
● Eleven (11) paid holidays
● Up to 12 weeks of paid parental leave
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities, educational leave, and tuition reimbursement
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
*These benefits vary by job classification or need*
QUALIFICATIONS
Education: Bachelor’s Degree from an accredited college or university in Public Administration, Business, Finance, Accounting, or related business field.
Education Substitution: Four (4) years of directly related or relevant experience may substitute on a year for year basis.
Experience: Five (5) years of experience in budgeting, accounts payable and receivable, cash receipting and control, auditing, general ledger maintenance, financial reporting and procurement.
Experience Substitution: Additional relevant education at the Master’s degree level (thirty (30) semester hours equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
Job Type: Full-time
Pay: $27.05 – $33.81 per hour
Benefits:
Dental insurance
Flexible schedule
Health insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Overtime
Work Location: In person
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Title: Legal Assistant
Company: Quilling Selander Lownds Winslett & Moser P C
Location: Indianapolis, IN
