Overview
Legal Assistant Jobs in Orlando, FL at Kaufman & Lynd
Description
INTERVIEW DATE: JUNE 2, 2025
HIRING INCENTIVE
Hiring Incentive – paid in first paycheck
$1,000
Personal Leave credit in first paycheck
40 hours
Upon completion of probationary period and meets expectations on performance evaluation
$1,000
Upon completion of 3 years and meets expectations on performance evaluation
$1,500
Upon completion of 4 years and meets expectations on performance evaluation
$2,500
Upon completion of 5 years and meets expectations on performance evaluation
$3,000
TOTAL
$9,000
Legal Assistant I: $18.39 – $22.35 /hr.
Legal Assistant II: $20.32 – $24.70 /hr.
Under general supervision, performs a variety of administrative, secretarial, and office support duties of considerable complexity requiring thorough knowledge of a legal department, its procedures, and operational details; provides administrative support to management and departmental staff; composes and prepares correspondence using considerable judgment in content and style; performs skilled word processing, data entry, and typing; provides information to the public and staff requiring knowledge of department services, policies, and procedures; provides assistance for a wide variety of confidential assignments; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned managerial or supervisory staff. Exercises no supervision of staff. May provide training to less experienced staff.
CLASS CHARACTERISTICS
Legal Assistant I: This is the entry level in this series. Initially under close supervision, incumbents learn and perform a variety of support duties related to the preparation, processing and handling of legal cases and related records.
Legal Assistant II: This is the journey-level in the series Incumbent will perform the full range of assigned duties to support attorneys and the successful handling of legal cases. Employees at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. This class is distinguished from other administrative support classes, which may also provide office support in a legal setting, by the criticality and difficulty of the work performed and its impact on the successful handling of cases.
Examples of Duties
(Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Legal Assistant I/II
Provides administrative support to a legal department by assisting with duties of a complex and confidential nature related to County legal activities; acts as a liaison between the department and other staff or the public, coordinating resolutions when appropriate.
Screens calls, visitors, and incoming mail; provides information to the public by phone or in person requiring an understanding of department services and County policies and procedures; listens to questions and interprets and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; responds to citizen and staff inquiries and complaints; refers citizens to the appropriate department source; coordinates or resolves problems of a moderate nature when appropriate.
Tracks and maintains litigation calendars, including recording follow-up trial dates, action dates, and disposition of cases; schedules and confirms dates for preliminary hearings, trials, arraignments and other actions with court calendaring staff; enters calendaring information into central calendar book and notifies involved parties of court dates.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Researches case materials, laws / codes / statutes, legal opinions, prior judgments and other resources to obtain information to support assigned legal cases.
Requests certified copies of legal documents and case records from other jurisdictions.
Reviews attorney’s notes and determines and implements required actions, such as calendaring.
Receives requests for information; releases information to the public, attorneys and defendants according to established guidelines; maintains logs of discovery materials provided.
Provides information on case status to law enforcement agencies as requested.
Types and may compose, copies, files and/or transmits various documents, which may include but are not limited to subpoenas, affidavits, search warrants, declarations, summonses, complaints, removal orders, petitions, legal motions, pleadings, and other critical legal documents; types attorney’s file memos.
Receives and screens legal documents for required actions; distributes and retrieves to and from appropriate courts, agencies or individuals; obtains signatures and/or ensures proof of service; ensures that appropriate documents are filed to case files.
Prepares witness lists, voir dires, jury instructions and verdict forms for jury trials.
Establishes, maintains, controls and closes out case files; ensures proper sign-out of materials.
Develops and implements file, index, tracking, and record-keeping systems; maintains law library materials and ordinance code records; researches records within areas of assigned responsibility to prepare reports and provide follow-up information to customer and staff inquiries.
Prepares billing invoices
Maintains log of bail forfeiture; prepares and files with court legal documents to obtain monies forfeited; contacts surety companies for payment.
Obtains fingerprint impressions as required.
Communicates with other County staff, court personnel, officials, staff of other agencies, and the general public as appropriate to obtain and relay information including maintaining the department website; schedule appointments, and coordinate activities.
Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, legal documents, agreements, ordinances, real property documents, administrative, statistical, and staff reports, and correspondence for department staff from rough draft, dictation equipment, handwritten copy, verbal instructions, or from other material; inputs and retrieves data and text using a computer terminal; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections to drafts.
Attends various meetings and training as required.
Performs other duties as assigned.
Minimum Qualifications
Knowledge of:
Legal terminology and formats for preparing legal documents.
Procedures, methods, and practices involved in composing, processing, typing, formatting, and filing a variety of legal documents.
Techniques and sources for researching legal codes and rulings.
Basic functional responsibilities of criminal justice agencies.
Business letter writing and the standard format for reports and correspondence.
Principles and practices of data collection and report preparation.
Business mathematics and basic statistical techniques.
Record-keeping principles and procedures.
Modern office practices, methods, and computer equipment and applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Ability to:
Maintain confidentiality and be discreet in handling and processing confidential information and data.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures.
Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision.
Respond to and effectively prioritize multiple phone calls and other requests for service.
Compose legal documents, correspondence, and reports independently or from brief instructions.
Make accurate mathematical, financial, and statistical computations.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Operate modern office equipment including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be
Equivalent to the completion of the twelfth (12th) grade supplemented by specialized coursework in legal terminology and document format
Legal Assistant I:
Two (2) years of responsible legal clerical experience.
Legal Assistant II:
Four (4) years of responsible legal clerical experience, or two (2) years equivalent to that of a Legal Assistant I in Tuolumne County.
Licenses and Certifications:
Must possess a California driver’s license and have a satisfactory driving record.
Supplemental Information
The District Attorney’s office has identified the following competencies needed to be successful in this position:
TECHNICAL/HARD SKILLS
Microsoft Office
Time Management
Attention to Detail
Organizational Aptitude
Data Entry
Recordkeeping
INTERPERSONAL/SOFT SKILLS
Coachability
Flexibility
Approachability
Excellent Communicator
Self-Directed
Collaboration
RELIEF POSITIONS DO NOT QUALIFY FOR BENEFITS
Employee Benefits Webpage Union Memorandums of Understanding
PERSONAL PAID LEAVES
12 paid holidays
16 hours of floating holiday awarded on July 4th
80 – 160 hours
96 hours of sick leave annually
12 paid Personal Flex Days
MONTHLY COUNTY CONTRIBUTION TOWARDS BENEFITS
The County contributes monthly:
$1,050 towards single employee benefits
$1,794 towards employee + one dependent
$2,384 towards family benefits
$150 if you opt out of health insurance due to being covered under another qualifying plan.
BENEFITS AND ADDITIONAL COMPENSATION
Available Medical Plans: Anthem Blue Cross CARE PPO, Anthem Blue Cross CHOICE PPO, and Kaiser for those within their service area. Law Enforcement Anthem Blue Cross plan available for specific positions. Tuolumne County is not within the Kaiser service area.
Dental Plan: Delta Dental
Vision: VSP Vision Care
Life Insurance: $50,000 + option life insurance plan for purchase
Accidental Death & Dismemberment Insurance: $50,000
Retirement: Social Security and CalPERS
Retirement: Voluntary Deferred Compensation plan (457b)
Longevity/Retention Pay:
5 years = 2.5%
10 years = 5%
15 years = 10%
20 years = 15%
25 years = 20%
Education Incentive Pay: 1 Certificate 2.5%, 2+ Certificates 5%
Probation: 13 or 26 completed pay periods
VOLUNTARY BENEFITS
Short-Term Disability
Long-Term Disability
Life Insurance
Accident Insurance
Critical Illness Insurance
ADDITIONAL MISCELLANEOUS BENEFITS
Gym Membership for approved gyms
Credit Unions
California 529 College Savings Program
Propane Discounts
Verizon & AT&T Wireless Discounts
Employee Assistance Program (EAP)
Employees may qualify for:
Employee down payment and closing cost assistance
Student loan forgiveness
Educational assistance program
COMMITMENT TO EMPLOYEE DEVELOPMENT
The County has a “Learning Forward” commitment to staff. We are dedicated to our employee’s growth and provide access to a career coach/employee development professional and provides an educational assistance program.
PAY AND/OR SHIFT DIFFERENTIAL
A Road Worker shall receive a twenty-five ($0.25) cent per hour pay differential for each hour assigned to perform as a heavy equipment operator, when that assignment exceeds five (5) hours in any given standard tour of duty.* Employees who work four (4) hours or more in a shift beginning between 8:00 pm and 4:00 am receive a shift differential of $8.00 per shift. *Upon successful completion of 160-hour training program.
Social Workers, Social Service Supervisor I/II, Program Managers, and Deputy Directors receive a five (5%) percent salary differential.
HCU employees who work between 6:00 pm and 7:00 am receive a shift differential of $3.00 per hour. The shift must start at 2:00 pm or later and applies to hours actually worked between 6:00 pm and 7:00 am.
An IT Technician required to return to work or return to work on a day not regularly scheduled and work four (4) hours or more in a shift receive shift differential at the following rates:
3:00 pm to 11:00 pm shift – $6.50 per shift
11:00 pm to 7:00 am shift – $9.00 per shift
OE3 employees who work four (4) hours or more in a shift receive shift differential at the following rates:
3:00 pm to 11:00 pm shift – $6.50 per shift
11:00 pm to 7:00 am shift – $9.00 per shift
ON-CALL PAY
Assigned personnel shall receive on-call pay of six dollars and fifteen cents ($6.15) per hour for each hour served on on-call duty. Assigned personnel become ineligible for on-call pay once activated to call back status.
Assigned Animal Control Officers receive on-call pay of two dollars and seventy-five cents ($2.75) per hour from the time they are released from active duty but not before the regular conclusion of shift, until they are back on active duty or the Animal Control workday starts. For each call back, the Animal Control Officers receive overtime pay from the time they leave their home until the time they return to their home or commence their workday.
CALL BACK PAY
Call-back compensation shall be paid for one and one-half (1½) hours at straight-time rates for each call-back occurrence and is in lieu of any travel time and expense to and from home and the first or last work contact point.
UNIFORM ALLOWANCE
Animal Control Officers receive an annual uniform allowance of five hundred dollars ($500.00). Fifty percent (50%) of the allowance is payable during the period of July through December and fifty percent (50%) is payable January through June of each fiscal year.
Fire Prevention Inspectors receive an annual uniform allowance of seven hundred dollars ($700.00). Fifty percent (50%) of the allowance is payable during the period of July through December and fifty percent (50%) is payable January through June of each fiscal year.
An annual uniform allowance of one hundred fifty dollars ($150) each fiscal year paid twice a year in January and July will be provided for the purchase of boots, coats, shirts, hats, uniforms, gloves, gators (snake proof), overalls or coveralls. Items of clothing will reflect the County logo or wording identifying the employee as a County employee. This section applies only to the following classifications: Appraiser, Building Inspector, Environmental Health Specialist, Planner, Solid Waste Technician, Solid Waste Specialist, Junior/Assistant/Associate Engineers, Engineering Technicians, Land Surveyors, Code Compliance Investigators and Agriculture & Air Pollution Inspector.
A uniform allowance of four hundred dollars ($400) per fiscal year paid twice a year July and January each fiscal year will be provided for the purchase of prescription safety glasses, safety boots, a safety coat, shirts with a County seal replica, trousers, hats and gloves.
Employees in the Road Operations Division, Skilled Trades and Maintenance Division who require corrective lenses for the normal execution of their job duties receive reimbursement towards safety glasses every two years.
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Title: Legal Assistant
Company: Kaufman & Lynd
Location: Orlando, FL
