Overview
Legal Assistant Jobs in Maplewood, NJ at Clarity Recruiting
Title: Legal Assistant
Company: Clarity Recruiting
Location: Maplewood, NJ
A mission-driven legal initiative is seeking a Part-Time Paralegal to support its litigation and client intake efforts within a growing nonprofit focused on reproductive justice. This role blends traditional paralegal responsibilities with operational and administrative support, working closely with a small, high-impact legal team.
Role: Part-Time Paralegal
Location: Remote – Maplewood, NJ (must be within ~30 minutes for ocassional travel to Maplewood)
Hours: Part-time (10–20 hours per week)
Compensation: $25–30/hour (commensurate with experience)
Key Responsibilities
Litigation & Legal Support
- Assist attorneys with case preparation, file organization, and record maintenance
- Prepare, format, and file legal documents in state and federal courts (electronic and physical)
- Support discovery processes, including document collection, review, and organization
- Draft and track requests for medical records (including HIPAA releases and affidavits)
- Conduct basic legal and factual research and review court filing requirements
- Prepare basic filings such as pro hac vice motions
Document Management & Client Intake
- Manage intake and organization of client records and materials
- Collect, scan, and upload physical documents into document management systems
- Handle sensitive legal materials, including pickup from local P.O. box
- Maintain accurate digital and physical filing systems with strict confidentiality
Operations & Administrative Support
- Track case deadlines, calendars, and court schedules
- Coordinate meetings, filings, and case-related logistics
- Support internal workflows across legal and program teams
- Assist with administrative tasks including travel coordination, expense tracking, and basic IT troubleshooting
- Maintain tracking systems for cases, clients, and documentation
Ideal Background
- 1–3 years of experience in a paralegal, legal assistant, or similar role
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Proficiency in Google Workspace, Microsoft Office, and document management systems
- Experience handling confidential and sensitive information with discretion
- Must be located within ~30 minutes of Maplewood, NJ and able to support in-person document handling
Preferred:
- Experience in a law firm, litigation setting, or nonprofit legal organization
- Familiarity with court filing systems (state and/or federal)
- Exposure to medical records, personal injury, or civil rights work
- Interest in reproductive justice or impact litigation
