Overview
Legal Assistant (1 year contract) Jobs in Detroit Metropolitan Area at Legal.io
Title: Legal Assistant (1 year contract)
Company: Legal.io
Location: Detroit Metropolitan Area
Legal.io is working with a leading motor vehicle company seeking to engage an experienced (3-5+ years) trademark paralegal/administrative assistant to assist the company’s in-house IP team on a contract basis (40 hours per week for a one year term).
Location: Hybrid (Dearborn, MI)
Hourly Pay Rate: $25 – $30 / hour ($50,000 – $60,000 annualized)
Benefits: Medical, Vision, Dental, 401k
Duration: 12 months
Hours / Week: 40
Job Responsibilities:
File-Keeping and Docketing Management: While the person will NOT be responsible for the day-to-day docketing, he/she will be responsible for the following in relation to docketing:
Oversee and manages day-to-day interactions with outside trademark docketing vendor, field questions, solve problems, liaise with reps
Updates Trademark Docketing Playbook as needed
Responsible for TM Registration and Renewal Certificates including (a) the physical copies stored at Headquarters, and (b) ensuring that physical certificates received are scanned and input into the Anaqua system, (c) pulling certificates if there are requests from outside counsel for originals.
Docketing special projects (data clean up, portfolio reviews, etc.)
Reporting
Weekly Trademark Docket Reports
Annual Trademark Renewal and Maintenance Reports
Quarterly TM Metrics Reports for FGTL Reporting
Ad-Hoc Anaqua Report Requests Such As Matter-Specific Portfolio Reviews and Reporting
Pulling Reports for Generating TM Schedules for Agreements
Formalities
Maintains tracker of all documentation requests (signatures, POAs, affidavits, etc.) from Chief Trademark Counsel
Support Agreement execution (notarization, legalization, apostille as necessary) in DocuSign and/or paper copies
Support Power of attorney review and execution (notarization, legalization, apostille as necessary) in DocuSign and/or paper copies
Must be a Notary, familiar with DocuSign and with FedEx systems ship, and have experience working outside of the US on documentation formalities such as legalization and apostille.
TM Team Operations
Manages Team Shared Documents, Folders, etc.
Supports Maintaining Up to Date Trademark Team Operations Playbook
Responsible for the team inboxes including TMSearch Inbox, TMDocket Inbox, DMCA Inbox, etc.
Responsible for distributing clearance requests for the team and opening Search Records in Anaqua
Maintain agendas for team meetings and minutes/notes for follow up actions
Support engagement of new and existing outside counsel – Engagement Letters, Budgets, Anaqua Codes, Supplier Set Up, etc.
Support event planning for Outside Counsel Meetings at INTA (1-2x per year)
Other ad-hoc administrative support to TM Team
Requirements and Experience:
3-5 years of relevant experience in trademark docketing and legal formalities
Experience working outside of the US on documentation formalities such as legalization and apostille is preferred
Notary Public certification
Familiarity with DocuSign and FedEx systems
Ability to work as part of a team as well as independently
Strong organizational skills, including organizing and maintaining physical and electronic legal files.
Ability to take ownership and responsibility for tasks, such as following up with status updates, and being able to ask questions
Ability to complete tasks in a timely manner
Ability to communicate clearly and concisely, both orally and in writing
Strong attention to detail
Advanced skills in Microsoft Office suite such as drafting correspondence in Microsoft Word; proficiency in Excel and PowerPoint a plus
Proficiency in SharePoint a plus
