Overview
Legal Administrative Support Assistant Jobs in Oxford, MS at Hiatt Law Group
Job Summary
We are seeking a highly organized and detail-oriented Legal Administrative Support Assistant to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and legal support to an established personal injury law firm. Your proactive approach will ensure smooth office operations, efficient case management, and effective communication with clients. This paid position offers an exciting opportunity to develop your legal support skills while contributing to impactful legal work in a fast-paced environment.
Duties
- Answer incoming telephone calls and route calls to the appropriate staff member
- Communicate professionally and courteously with clients by telephone, email, and mail
- Assist clients with routine questions and requests and direct case-specific or legal questions to the appropriate staff member
- Take accurate and detailed telephone messages and document client communications
- Make routine outgoing calls to clients to request information, documents, signatures, or provide basic status updates as directed
- Assist with preparing, processing, and sending outgoing mail and correspondence
- Sort and distribute incoming mail
- Perform data entry and update client information in the firm’s case management system
- Scan, copy, print, upload, and organize documents
- Assist with maintaining electronic and physical client files
- Assist with preparing routine letters, forms, and other correspondence
- Follow up with clients regarding outstanding paperwork or information
- Provide general administrative support to paralegals, attorney, and other staff
- Maintain confidentiality of all client and firm information
- Perform other clerical, administrative, and office duties as assigned
- Handle confidential information with integrity while supporting executive administrative functions including calendar management, email correspondence, transcription of notes, and filing.
Qualifications
- High school diploma or equivalent
- Strong verbal and written communication skills
- Professional and courteous telephone manner
- Comfortable communicating with clients by phone, email, and in person
- Strong organizational skills and attention to detail
- Ability to accurately enter, review, and maintain information
- Basic computer skills, including Microsoft Office Suite, email, and general data entry
- Ability to learn new computer programs and office procedures
- Ability to follow instructions and complete assigned tasks independently
- Dependable, punctual, and able to maintain a consistent work schedule
- Ability to prioritize tasks and work efficiently in a busy office environment
- Professional demeanor and positive attitude
- Ability to handle sensitive and confidential client information appropriately
- Willingness to assist with a variety of administrative and clerical duties as needed
- Prior office, administrative, customer service, or legal office experience is helpful but not required
- Training will be provided
Join us to be part of a dedicated team committed to delivering exceptional legal support! This role offers the chance to grow your expertise across diverse legal fields while making a meaningful impact through organized and efficient administrative assistance.
Pay: $20.00 per hour
Expected hours: 16.0 – 25.0 per week
Work Location: In person
Title: Legal Administrative Support Assistant
Company: Hiatt Law Group
Location: Oxford, MS
Category:
