Overview
Legal Administrative Coordinator Jobs in Buffalo, NY at Goldberg Segalla LLP
The City Administrator serves as the Chief Administrative Officer (CAO) for the City, responsible for the overall leadership, coordination, and administration of municipal operations. Under the guidance and supervision of the elected City Council, the City Administrator ensures the effective implementation of policies, objectives, and programs while managing day-to-day operations. This role involves overseeing all municipal departments, ensuring compliance with city ordinances, regulations, and applicable laws, and providing strategic direction to foster the City’s growth, efficiency, and service delivery to the community. The City Administrator is also responsible for maintaining effective communication with the City Council, staff, and residents, while ensuring alignment with the City’s mission, goals, and priorities.
To be considered for this position, all applicants must apply at https://www.governmentjobs.com/careers/champlin
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Oversees and enforces the administration of municipal affairs, ensuring compliance with City Council regulations, resolutions, ordinances, and applicable laws.
Develops and implements the annual adoption of the City Council’s goals, policies, and work plan priorities, ensuring alignment with organizational objectives.
Ensures the City Council receives timely and accurate information to support effective decision-making processes.
Provides regular reports and updates on municipal services, projects, and issues to the City Council.
Supervises the activities of all municipal department heads and personnel, providing leadership in the administration of municipal policies, with the authority to recommend hiring, transfers, discipline, and termination actions.
Continuously monitors the effectiveness of City services and promotes ongoing improvements to service delivery.
Attends and actively participates in all City Council meetings and other required board and commission meetings.
Advises the City Council on policies and actions necessary to safeguard the health, safety, and welfare of the community, and to enhance the efficiency of municipal government operations.
Prepares the City’s annual Budget and Capital Improvement Plan for City Council approval and ensures adherence to the approved financial guidelines, regularly reporting on the financial status of municipal accounts.
Develops City Council agendas and provides timely information and recommendations to the City Council.
Coordinates personnel functions in alignment with City Council policies, negotiates labor contracts for presentation to the City Council, and establishes compensation guidelines that support the City’s ability to attract, develop, and retain qualified personnel.
Represents the City at official functions and maintains positive public relations with the community to foster a strong connection between the City and its citizens.
Serves as the City’s purchasing agent, overseeing all procurement activities in accordance with the approved municipal Budget and financial policies.
Manages and coordinates municipal programs and activities as directed by the City Council.
Oversees all consultant and contract work for the City and supervises the activities of the City Attorney to ensure compliance with City policies and objectives.
Delivers oral and written presentations, including media interviews for newspapers and cable television, to effectively communicate City activities and initiatives.
Stays informed of Federal, State, and County programs and regulations that affect the municipality.
Collaborates with public and private agency officials as needed and provides leadership on State and Regional issues impacting the community.
Performs other responsibilities as required by law or as prescribed by City ordinance or resolutions adopted by the City Council.
KNOWELDGE, SKILLS, AND ABILITIES
Ability to quickly acquire a comprehensive understanding of laws and regulations impacting the municipality.
Knowledge to plan, develop, and implement municipal projects, analyze data for reporting to the City Council, and establish efficient operational standards and procedures.
Knowledge of municipal operations in Public Works, Fire, Police, Parks and Recreation, Engineering, Utilities, Community Development, Human Resources, and Finance.
Ability to delegate authority and responsibility effectively while maintaining confidentiality when required.
Strong understanding of municipal government operations, including procedural processes, public relations, finance, purchasing, and other administrative functions critical to the effective operation of a municipality.
Ability to oversee all City operations, coordinate the efforts of City personnel, and foster their confidence and trust.
Knowledge of management principles and practices in the public sector, including personnel management and organizational development.
Ability to communicate clearly, professionally, and precisely orally and in writing, including presentations.
Ability to work as part of a team and establish and maintain good and positive working relationships with the general public, City Council, contractors, businesses, staff, and other government agency personnel, displaying political agility and discretion.
Strong sense of initiative with the ability to work independently and provide self-direction to plan and perform duties with minimal supervision.
Ability to identify issues and proactively address them to position the City in a positive manner.
Qualifications:MINIMUM QUALIFICATIONS
Bachelor’s degree in Public Administration, Business Administration, Urban Studies, or a related field.
5+ years of progressively responsible experience in municipal government.
Must be able to physically perform all essential duties of the position.
Valid Driver’s License with a good driving record.
DESIRABLE QUALIFICATIONS
Master’s and/or Graduate degree in Public Administration, Business Administration, Urban Studies, or a related field.
10+ years of experience in management capacity in a municipal environment.
Direct experience in the areas of Community Development, Engineering, Finance, Public Works, Parks and Recreation, and Police and Fire services.
Previous experience as a City Administrator/Manager.
Experience in organizational development, labor relations, strategic and long-range planning, budgets and capital improvement plans, public infrastructure and public policy, and technology and innovation.
SUPERVISION
Position is responsible for direct supervision of City Engineer, Community Development Director, Parks & Recreation Director, Public Works Director, Police Chief, Fire Chief, City Clerk/Executive Assistant, Sr. Communication Coordinator, and Deputy Admin/Finance Director. This position works independently with little supervision and is responsible for leading the City operations for the organization.
WORK SCHEDULE
The typical work hours for this position are 8 a.m. through 4:30 p.m., Monday-Friday. Other hours will be required, as this position is responsible to attend City Council meetings and other meetings as necessary.
WORKING CONDITIONS
Environmental and Physical Conditions:
Indoor and outdoor environments; exposure to computer screens; working closely with others; frequent interruptions. Possible exposure to inclement weather conditions, exposure to working with moving objects/vehicles. Duties require maintaining physical condition necessary for sitting, standing, walking for prolonged periods of time; kneeling, climbing, bending, and stooping, moderate lifting and carrying; general manual dexterity; adequate hearing, vision, and speech required; and must be able to operate assigned equipment and vehicles.
Job Type: Full-time
Pay: $164,000.00 – $205,000.00 per year
Benefits:
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Legal Administrative Coordinator
Company: Goldberg Segalla LLP
Location: Buffalo, NY
