Overview
Legal Administrative Assistant/Receptionist Jobs in Greater Pittsburgh Region at Porter Wright Morris & Arthur LLP
Title: Legal Administrative Assistant/Receptionist
Company: Porter Wright Morris & Arthur LLP
Location: Greater Pittsburgh Region
Legal Administrative Assistant/Receptionist, Pittsburgh
Porter Wright has an opportunity for a Legal Administrative Assistant/Receptionist in the Pittsburgh, PA office. This position will be responsible for providing clerical and administrative support to the office in addition to being the first point of contact for the office. The ideal candidate will possess excellent people and organizational skills, and be a consummate team player with a positive attitude.
Responsibilities include but are not limited to:
Answers incoming telephone calls and routes to appropriate party.
Maintains calendars, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room; makes travel arrangements as needed.
Opens and distributes mail.
Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.
Responsible for copying, faxing and scanning documents in appropriate format.
Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
Enters time into Aderant for timekeepers.
Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
Creates transmittal letters for monthly billing.
Prepares expense reports.
Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.
Requirements and Qualifications:
High school level education or equivalent office work experience.
Minimum of three years prior legal secretarial experience.
Proficient with Microsoft Office suite.
Experience in litigation and trust & estates preferred
Excellent organizational skills and attention to detail
Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor
