Overview
Legal Administrative Assistant – Intellectual Property/Litigation Jobs in Minneapolis, MN at Best & Flanagan LLP
Join Our Team as a Process Service Agent!
Compex Legal Services is looking for a full-time Process Service Agent to join our growing team. In this vital role, you’ll ensure that legal documents—such as subpoenas, summons, and citations—are served, billed, and e-filed accurately and on time. Your attention to detail and commitment to precision will help keep legal cases moving forward smoothly.
Who We Are:
At Compex Legal Services, we do more than just support litigation—we set the standard for excellence in record retrieval, court reporting, and legal document services across the country. Our reputation is built on trust, precision, and top-tier service. Join us in Austin, Texas, and be part of a close-knit team that’s redefining what it means to be a leader in the legal services industry.
What You’ll Be Doing:
Manage 75–100 process service jobs each month, ensuring timely and accurate service of legal documents.
Coordinate with vendors to schedule and oversee process service requests.
Verify expenses and manage contractor agreements.
Perform detailed data entry using the MR8 program.
Provide regular status updates to clients and management, including daily updates for rush jobs.
Stay on top of mail, email, and voicemails—checking three times daily and responding within two hours.
Track and process officer’s returns, affidavits, and vendor invoices efficiently.
E-file officer’s returns with courts within four days of receipt.
Draft client billing within two days of receiving vendor invoices.
Conduct bi-weekly audits to ensure all documents are properly served and recorded.
Prepare daily reports summarizing document statuses and other key metrics.
Follow established procedures to maintain accuracy and compliance.
Communicate clearly and professionally with clients and colleagues.
Serve as backup for E-Notary services as needed.
What You Bring:
Professional and polished phone etiquette.
Legal background is a plus, but not required.
Strong written and verbal communication skills.
Exceptional attention to detail and ability to multitask effectively.
Typing speed of at least 50 wpm.
Proficiency in Word, Excel, Outlook, and PDF formatting.
Excellent organizational skills with a knack for keeping both digital and paper files in order.
Basic administrative skills (drafting letters, preparing certified mail, etc.).
High school diploma required; college degree preferred.
At least 1 year of legal experience preferred, with familiarity in case styles, party details, and court filings.
Ability to pass a background and criminal check.
Strong grammar skills and a confident communication style.
What We Offer:
One Team, One Goal: A collaborative environment where respect, accountability, and teamwork are key.
Pride & Passion: We value reliability, organization, and a proactive, self-directed approach to work.
Committed to Excellence: We set high standards and provide the tools and training you need to succeed.
Job Type: Full-time
Pay: $16.50 – $17.50 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Application Question(s):
Do you currently live within approximately 30 minutes of Austin, TX 78735, and can you reliably commute for this role?
Experience:
Legal administrative: 1 year (Required)
Ability to Commute:
Austin, TX 78735 (Required)
Work Location: In person
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Title: Legal Administrative Assistant – Intellectual Property/Litigation
Company: Best & Flanagan LLP
Location: Minneapolis, MN
