Overview
Legal Administrative Assistant – Full-Time, On-Site Jobs in Marlboro, NJ at Private Lender Law
Our dynamic real estate and corporate law firm is seeking a driven, detail-oriented individual to join our team in an entry-level Legal Administrative Assistant role. This is an outstanding opportunity for a recent college graduate looking to build a long-term career in transactional real estate law with a clear path for advancement.
This full-time, on-site position is based in our Central New Jersey office, Monday through Friday, 8:30 AM – 5:30 PM, with occasional overtime as needed.
Unlike a traditional administrative role, this position offers direct mentorship from our Chief Closings Officer (CCO) and managing paralegals, with hands-on exposure to high-volume real estate transactions. The successful candidate will work closely with the CCO and experienced transactional paralegals while learning every aspect of the closing process. High-performing individuals will have the opportunity to fast-track into a Transactional Paralegal role, with long-term growth into supervising and managing legal assistants and paralegals within the department.
Key Responsibilities
- Draft correspondence and other legal and administrative documents
- Prepare and review intake forms for accuracy prior to document preparation
- Assist with coordinating and supporting the firm’s document preparation team
- Draft and send client correspondence and emails
- Prepare, organize, and upload loan packages and legal documents
- Enter and maintain accurate data in Excel spreadsheets and Quickbase (training provided)
- Open, organize, and maintain legal files from inception through closing
- Review executed legal packages for accuracy and completeness
- Confirm and track wire instructions
- Monitor post-closing items and follow up on outstanding matters
- Prepare FedEx shipping labels and coordinate outgoing packages
- Manage scheduling, calendaring, and departmental administrative support
- Answer incoming department phone calls and assist clients professionally
- Work directly with the CCO and transactional team to support the closing process and daily department operations
Qualifications
- Bachelor’s Degree required
- Excellent written and verbal communication skills
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment
- Proficiency in Microsoft Office and Adobe Acrobat
- Professional demeanor with outstanding customer service skills
- Self-motivated with a strong desire to learn and build a career in transactional law
Why Join Us?
- Direct one-on-one mentorship from the Chief Closings Officer
- Hands-on training with experienced transactional attorneys and paralegals
- Fast-track opportunity to become a Transactional Paralegal
- Clear career path into leadership and management within the Closings Department
- Exposure to sophisticated nationwide real estate and private lending transactions
- Collaborative, high-performing team environment
- Competitive compensation, comprehensive benefits, retirement plan, profit sharing, and paid time off
This is not a remote position. We are seeking an ambitious professional who is eager to develop their legal career, grow within a nationally recognized transactional practice, and become an integral part of a high-performing team.
Job Type: Full-time
Pay: From $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- What interests you about this position?
Education:
- Bachelor’s (Required)
Experience:
- legal or law firm : 1 year (Preferred)
Ability to Commute:
- Marlboro, NJ 07746 (Required)
Work Location: In person
Title: Legal Administrative Assistant – Full-Time, On-Site
Company: Private Lender Law
Location: Marlboro, NJ
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