Overview
Legal Administrative Assistant Jobs in Melbourne, Florida, USA at Duda Human Resources Team
At The Viera Company, we don’t just build communities—we create places where people love to live, work, and play. As the master developer of Viera, one of Florida’s top master-planned communities, we are dedicated to thoughtful growth, innovation, and excellence.
The Viera Company (TVC) is looking for a detail-oriented and highly organized Legal Administrative Assistant to support our legal team. This onsite role is essential in keeping operations running smoothly, from coordinating meetings and managing documents to ensuring confidentiality and compliance with legal processes. Job duties include but are not limited to:
Provide comprehensive administrative support to the legal department, including calendar management, expense reports, phone call handling, filing, meeting notes, document drafting and review, and coordination of legal document signatures and delivery.
Track and manage community association easements and common area tract conveyances to ensure proper documentation.
Assist in deed preparation and review, contract amendments and extensions, lot transfer documents, and distribution of Notice to Owners, while managing Prohibition of Lien correspondence and coordinating signatures and certified mailings.
Organize new commercial contract working files, ensure contracts are executed and compliant, and track contractual obligations and deadlines, including sending calendar invites based on critical date reviews.
Manage active litigation claims, assist counsel with document preparation, and track certificates of insurance for community associations, tenants, and right of way use agreements.
Oversee legal department’s web-based file management system, digitize historical legal documents, and collaborate on developing an improved filing system.
Handle special projects and assignments, including department reports, file organization, and acting as a liaison between TVC legal department and Viera Builder’s management.
Requirements:
5+ years of administrative experience in a fast-paced professional environment.
Proficiency in Microsoft Office Suite, Simplifile e-recording, and Adobe.
Strong discretion and ability to handle confidential and sensitive information with professionalism.
Excellent analytical, organizational, and problem-solving skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, with the ability to collaborate across teams.
This position offers our complete package of employee benefits. If you possess these qualifications and are ready to take the next step in your career with an organization that takes pride in its employees and the work that we do in the community, please apply confidently by sending a cover letter and resume including salary requirements. We offer opportunities for career growth.
EOE – Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
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Title: Legal Administrative Assistant
Company: Duda Human Resources Team
Location: Melbourne, Florida, USA
Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)
