Overview
Legal Administrative Assistant Jobs in New York, NY at Spivak Lipton LLP
Spivak Lipton LLP, a law firm representing employees, unions, and employee benefit funds located in midtown Manhattan, is seeking a full-time Legal Administrative Assistant. We are a team of collaborative attorneys and staff focused on protecting workers, unions, and employee benefit funds. This is a hybrid legal administrative and records management position designed for an organized, detail-oriented individual who enjoys working in a team environment and handling a variety of responsibilities. The position will provide administrative and legal support to attorneys and staff while also playing an important role in maintaining the firm’s physical and electronic filing systems.
Provide day-to-day administrative support to attorneys and staff, including general office, document management, and records-related responsibilities; Assist with the preparation, formatting, proofreading, and editing of correspondence, agreements, pleadings, and other legal and administrative documents; Assist with routine legal and case-related assignments as needed; Assist with electronic filing of documents with state and federal courts and government agencies, as needed; Assist with calendaring, scheduling, and other administrative tasks.
Maintain and organize physical and electronic client and administrative files; File documents accurately and timely in the firm’s electronic document management system; Review files to ensure documents are properly labeled, categorized, and stored; Scan, digitize, index, and upload documents into the firm’s electronic document management system; Assist with ongoing file organization, clean-up, and records management projects; Prepare closed or inactive files for storage and assist with retrieval of archived files; Assist with the appropriate destruction or transfer of outdated files in accordance with firm procedures; Maintain strict confidentiality and follow firm policies regarding the protection of client and firm information.
Bachelor’s degree preferred and/or at least two years of relevant administrative or law firm experience. The ideal candidate must possess excellent analytical, organizational, and communication skills. High attention to detail and time management skills are critical for this position. Proficiency in Microsoft Office, including Outlook, Word, and Excel. Familiarity with electronic court filing systems is a plus, but not required. Ability and willingness to learn new software, systems, and legal procedures. Ability to manage multiple assignments and adjust priorities based on the needs of the office. Dependable, professional, and able to work collaboratively as part of a team.
· Salary: $52k-$58k, based on experience
· Medical and dental insurance
· Paid sick leave, vacation, holidays, and two (2) floating holidays per year
· Transit commuter benefit
· 401(k) and profit-sharing plan after one (1) year at the firm, subject to plan rules
· Full-time, Monday through Friday; 10AM-6PM; hybrid. Position will require candidate to work in office 4 days per weeks/one day per week remote (after successful completion of the probationary period).
· Overtime as needed (sometimes without notice), mostly evenings.
· Physical Requirements: This position regularly involves working at a computer and operating standard office equipment, including copiers and scanners. File and records management responsibilities require the ability to open filing cabinets, bend, stand, retrieve files, and lift or move file boxes weighing up to 15 pounds. Occasional errands or attendance at meetings outside the office may also be required.
Pay: $52,000.00 – $58,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid sick time
- Paid time off
- Profit sharing
- Travel reimbursement
Work Location: Hybrid remote in New York, NY 10018
Title: Legal Administrative Assistant
Company: Spivak Lipton LLP
Location: New York, NY
Category:
