Overview
Legal Administrative Assistant Jobs in Salt Lake City, UT at Ballard Spahr LLP
Rogers Townsend attorneys have tried a wide range of civil cases to verdict in both state and federal courts. Our firm is committed to delivering exceptional legal service to our clients, and we pride ourselves on fostering a collaborative and professional work environment.
We are seeking an experienced, motivated, and detail-oriented Legal Administrative Assistant to join our Litigation Team. This role is critical in supporting our attorneys and paralegals by managing administrative functions, maintaining organized case files, and facilitating communication across all levels of the legal process.
Position Overview:
This full-time position is based in our Columbia, SC office. The Legal Administrative Assistant will handle case files both independently and in close coordination with attorneys. The ideal candidate will have experience in insurance defense, possess strong organizational skills, and be comfortable working in a fast-paced legal environment.
Key Responsibilities:
Prepare pleadings and draft legal documents, letters, and discovery
Serve pleadings and manage service processes
Review and organize case documents and chronologies
Communicate with witnesses, legal staff, court personnel, and clients
Monitor court dates, deadlines, and attorney calendars
Maintain electronic and paper filing systems (iManage preferred)
Review and process incoming emails; update task history and calendar
Manage incoming and outgoing mail and faxes
Open new files, including conflict checks, data entry, and calendaring deadlines
Prepare closure letters, submit closure forms, and purge files as needed
Schedule depositions, meetings, and coordinate logistics with clients and witnesses
Qualifications:
3–5 years of prior law firm experience required
Knowledge of insurance defense litigation preferred
Experience with insurance billing requirements a plus
Strong understanding of legal terminology, court rules, and procedures
Familiarity with e-filing systems (state and federal)
Excellent written and verbal communication skills
Highly organized with strong attention to detail
Proficiency in Microsoft Office Suite, Outlook, iManage, and LawBase preferred
Ability to lift 30 pounds or more as needed
College degree preferred
Billing experience a plus
Self-starter able to work independently and within a collaborative team
Compensation & Benefits:
This is a regular full-time position offering a competitive salary based on experience. Our benefits package includes:
Medical and dental insurance
Paid time off and holidays
401(k) retirement plan
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Title: Legal Administrative Assistant
Company: Ballard Spahr LLP
Location: Salt Lake City, UT
