Overview
Legal Administrative Assistant Jobs in Charleston, WV at Wilson Development Group
Department:
Administration
Position Reports to:
City Recorder
Pay Grade:
11
Employment Type:
Part-time
Exempt/Nonexempt:
Non-exempt
Description:
Under the general supervision and direction of the City Recorder, assists in preparing, maintaining, and attesting to official City records. Also, under the supervision of the City Recorder, coordinates document imaging, data entry, tracks information, and manages the archiving of city records.
Duties:
Provide administrative support for the City Recorder.
Perform a variety of clerical duties utilizing knowledge of City policy, computer programs, office systems, operational procedures, specialized office equipment, and filing systems.
Participate in information and document search and dissemination.
Responsible for scanning and indexing documents into an imaging system.
Organize, file, and retrieve documents, ensuring proper storage and labeling.
Conduct legislative and policy research and prepare reports as requested.
Act as Deputy Recorder in the absence of the City Recorder in taking minutes, attending public meetings, preparing agendas, and other duties assigned to the Recorder by state and local statute.
All other duties as assigned.
Qualifications:
Must have a high school diploma or equivalent with a minimum of one (1) year clerical or business training, and three (3) years of related experience; may substitute year for year any equivalent combination of related education and experience. Records Management experience preferred. Must possess a valid Utah Driver’s License. Must be able to pass a background check and pass a drug screening test.
SKILLS, KNOWLEDGE AND ABILITIES
Knowledge of City, County, and State statutes governing privacy, legal publications, and hearing notices; correct methods of records retention and management; public notice requirements; municipal elections; correct use of the English language, good writing, spelling, grammar, and communication skills; general office practices and procedures.
Ability to professionally furnish and obtain information from other departments; contact with other departments, requiring tact and judgment to avoid friction; constant contact with the public presenting data.
Must have a working knowledge of Microsoft Word, PowerPoint, and Excel, or similar applications.
Able to type 50 wpm; regular use of a computer, printer, copier, scanner, and telephone system.
Communicate effectively verbally and in writing; follow verbal and written instructions; prioritize tasks; work well under pressure and impending deadlines; establish effective working relationships with employees and the public; attention to detail.
Physical Demands:
While performing duties of job, employee typically handles office equipment, objects, or controls; may periodically bend, stoop, or crouch. Job requires frequent lifting and moving of boxes of records and shelving units up to 50 lbs., and general maintenance of records vault area; frequent climbing of ladder in vault to access records on upper shelves.
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Title: Legal Administrative Assistant
Company: Wilson Development Group
Location: Charleston, WV
