Overview
Legal Administrative Assistant Jobs in Concord, CA at Kimball, Tirey & St. John LLP
Position Title: Paralegal/Office Coordinator
Department: Family Centered Legal Solutions (FCLS)
Employment Status: Full-time
Location: Huntingdon Office
Supervisor: Ashley Parker
Supervises: None
Prepared: February 11, 2025
Job Summary: WTLS represents clients in civil legal matters and works with community organizations and client groups. Candidates should have a strong commitment to access for equal justice for our low-income neighbors in West Tennessee who face overwhelming problems regarding basic rights to shelter security, income security, financial security, and freedom from abuse for which there is a legal solution.
The paralegal will work under the supervision of the Family Centered Legal Solutions (FCLS) Project Manager and provide support for FCLS-funded attorneys. Under the supervision of an attorney, the paralegal will interview clients, gather project eligibility information, prepare documents, maintain case files, and perform outreach to community partners and client groups. This position is funded by the FCLS grant with Tennessee Alliance for Legal Services. The project’s focus is stabilizing the household by providing outreach, education, and holistic legal advocacy to low-income families with children. Case work focuses on family, consumer, housing, and public benefits issues. Grant positions are funded through the duration of the grant, and subsequent renewal could result in modification of job duties and responsibilities.
Additionally, the paralegal will intake walk-in applicants for WTLS services in the Huntingdon office. As the sole paralegal stationed in the Huntingdon Office, this position also includes office coordinator duties, as described below.
Duties/Responsibilities:
The essential functions of this position include, but are not limited to, the following tasks:
Intake and interview walk-in applicants
Gather pertinent information about case from applicants
Perform legal needs assessments
Conduct food stamp/benefit screenings
Under the direction of an attorney(s), interview clients and ascertain substantive elements of the client’s problem
Meet and communicate with clients
Gather project eligibility information
Maintain accurate and contemporaneous case notes
Draft letters, memoranda, and other documents
Maintain case files
Research, as needed
Distribute community education materials
Speak at community events
· Treat all visitors, applicants, and clients with courtesy and respect
· Oversee day-to-day administrative functions of the office, including, but not limited to ensuring the office is open to the public with staff available for walk-ins from 8:30am-5:00pm, filing, data entry, and correspondence
· Manage office supplies and equipment, ensuring adequate stock levels and arranging repairs or replacements as needed
· Maintain efficient filing system for client records, legal documents, and other important paperwork in compliance with WTLS’ Document Retention Policy
· Manage WTLS community education materials contained in office
· Maintain and operate postage machine and other office equipment
· Notify Facilities Coordinator when repairs are needed
· Perform minor routine maintenance, such as replacing light bulbs and air filters
· Maintain company car(s), if car(s) are located at the assigned office
· Receive mail, distribute to staff, and ensure mail is dropped off daily
· Liaise with the Facilities Coordinator and external vendors/contractors to address maintenance issues and ensure a comfortable working environment
· Enforce health and safety protocols in accordance with regulatory requirements
· Maintain general office tidiness and notify Facilities Administrator when cleaning services are not meeting standards
· Coordinate office schedule and ensure at least one staff is in the office each workday
· Has purchase authority up to $300 for non-emergency supplies/services and up to $500 for emergency supplies/services
Maintain contemporaneous timekeeping
Establish and maintain a professional working relationship with staff 
Participate in staff meetings, board meetings, and other meetings, as requested  
Participate on internal committees, work groups, and other efforts to promote and improve organizational operations
Comply with program policies and regulations of the Legal Services Corporation and other funders
Comply with relevant portions of the Legal Services Corporation’s Performance Criteria and the American Bar Association’s Standards for the Provision of Civil Legal Aid 
Comply with all applicable organizational, professional, and legal requirements for confidentiality
Perform other duties as may reasonably be requested
Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the qualifications, knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.   
· High school diploma or general education degree (GED) and at least 3 years of related experience; or paralegal certificate from college or technical school ; or equivalent combination of education and experience
Experience working with low-income populations 
Ability to work independently
Ability to analyze complex problems and develop creative solutions  
Effective communication skills sufficient to represent clients and give public presentations, conduct training, and perform client outreach
Sufficient computer skills to be able to maintain client records, prepare documents, and maintain time records
Ability to competently use Microsoft Word, Excel, PowerPoint, and Adobe Professional, and other company software packages 
Success Factors: 
Demonstrate a commitment to the principle of equal justice and to advocacy for low-income persons
Treat clients, staff, and the public with dignity and respect
Appreciate the experiences and needs of people of diverse economic, social, and cultural backgrounds
Demonstrate a personal sense of empathy and integrity
Take ownership of projects and produce solid work products
Work as a member of a team and independently including willingness to help others (cooperative) and share knowledge, information, contacts, and experience
Address issues in a timely manner
Use a high level of professionalism, diplomacy, and sound judgment
Handle and prioritize multiple, competing demands
Working Conditions:
· Work during office hours between 8:30 a.m. and 5 p.m., Monday through Friday. A minimum 30-minute break must be taken when at least 6 hours are worked. Work hours must be accurate and contemporaneously recorded. A flextime of work hours may be used, if approved. Your supervisor will consider the needs of the office and the preference of more senior employees before approving flextime. Work after hours or on weekends may be occasionally required.
· Pursuant to the WTLS telecommuting policy, may work 2 days per week remote after completion of 90 day probationary period. The scheduled remote days will be determined based upon staffing of the unit, and the remote schedule may be amended with prior approval of the FCLS Project Manager.
· Work is performed primarily in an office setting and at outreach sites.
· Prolonged periods of sitting at a desk and working on a computer.
· Often communicating with people using the phone, email, video call, or in person.
· Occasionally lift up to 15 pounds.
· Travel within the WTLS service area may be necessary.
Compensation & Benefits:
· Compensation: DOE. Starting salary is $44,458. This position is a full-time position and compensation is made according to the Wage Administration Plan that became effective on August 1, 2007 (as revised on April 22, 2019). A $1500 stipend will be provided for office coordinator duties.
· Benefits: Full-time benefits include the ability to participate in WTLS’ health insurance plan, dental plan, vision plan, LTD, Life Insurance, 401k retirement plan, paid Annual Leave (based on years of employment), paid Sick Leave (12 days per year), paid Holidays (12), and paid week off between Christmas and New Year.
HOW TO APPLY: Submit application materials using the provided link. Applicants must include a resume, writing sample, and three references with phone numbers. Applications will be accepted, and interviews scheduled on a rolling basis until the position is filled. Applicants are encouraged to apply as soon as possible. No inquiries accepted. Only applicants scheduled for interviews will be notified.
WTLS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetic information.
Job Type: Full-time
Pay: From $44,458.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid sick time
Paid time off
Parental leave
Professional development assistance
Travel reimbursement
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Ability to Commute:
Huntingdon, TN 38344 (Required)
Work Location: In person
Title: Legal Administrative Assistant
Company: Kimball, Tirey & St. John LLP
Location: Concord, CA
