Overview
Legal Administrative Assistant Jobs in Richmond, VA at Pierce Jewett PLLC
JOB SUMMARY & OBJECTIVES
The Legal Recruiting & Associate Life Senior Coordinator supports both the Legal Recruiting and Legal Talent functions of the Boston office and reports to the Director of Administration – Boston. Responsibilities include planning, implementing, and overseeing the Summer Associate program; coordinating summer and lateral associate recruiting, onboarding, and integration; and serving as a point of contact and resource to all Boston Associates to support associate professional development and wellbeing. This role also includes ensuring a focus on inclusion and diversity, liaising and managing relationships with area law schools, and building and promoting the STB brand in the Boston legal market.
ESSENTIAL JOB DUTIES & RESPONSIBILITIES
Plan and implement successful summer and lateral associate and counsel recruiting for the Boston office – including virtual and in-person interview coordination, liaising with candidates, offer extension, and follow up;
Support Boston office Recruiting Committee Partner(s), including tracking and providing candidate status updates;
Facilitate Career Services and Law School relationships and promote the Firm’s on campus presence and engagement, including planning and attending 1L events and tracking sponsorships and student group activities;
Supervise and coordinate summer program recruiting process and interviews;
Develop Summer program events calendar with Summer Associate Committee and Director of Administration, create invitations, coordinate logistics, work with vendors, and oversee events to ensure seamless execution;
Facilitate Summer Associate assignments and performance review process;
Coordinate new associate and counsel onboarding, orientation, and integration;
Provide staffing support to practice group leadership, as needed;
Provide support for associate mentoring programs;
Coordinate practice group trainings and meetings with group leadership;
Facilitate and track various associate-related tasks, including but not limited to bar admission forms/tracking and training and development opportunities;
Develop, with Director of Administration, annual recruiting and legal talent budgets;
Track expenses, process invoices, and provide budget reports as needed;
Understand and respond to national and regional legal recruiting trends;
Flexibility to adjust hours to meet departmental needs and perform other related duties as assigned.
E DUCATION
R EQUIRED
Bachelor’s degree required.
SKILLS AND EXPERIENCE
R EQUIRED
3-5 years of legal recruiting and attorney development experience required;
Excellent written and verbal communication skills;
Excellent organizational, interpersonal, and problem solving skills;
Excellent judgment, professional maturity, and risk management skills;
Ability to manage multiple projects, work independently, prioritize workloads, and meet deadlines;
Ability to deliver exceptional customer service at all times; exercise courtesy and diplomacy with Firm personnel and representatives outside of the company;
Ability to use tact and discretion and maintain utmost confidentiality of personnel information;
Highly dependable and demonstrated consistent, effective administrative and clerical performance for the accomplishment of responsibilities and defined objectives;
Strong administrative and data management skills;
Proficiency with MS Office including Word and Excel and PowerPoint required.
P REFERRED
Previous experience working in an administrative capacity in a large law firm;
Proficiency in Flo Recruit, vi and other similar recruiting systems preferred.
PHYSICAL DEMANDS (REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS)
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demands are in excess of those of sedentary work. Light work usually requires walking or standing to a significant degree.
Sitting: Remaining in the seated position, particularly for sustained periods of time;
Standing: Remaining upright on the feet, particularly for sustained periods of time;
Climbing: Ascending or descending ladders, stairs, ramps using feet and legs or hands and arms;
Lifting: Raising objects from a lower to a higher position or moving objects horizontally;
Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder;
Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees;
Reaching: Extending hand(s) and arm(s) in any direction.
W ORK E NVIRONMENT
The worker is not substantially exposed to adverse environmental conditions as in typical office or administrative work (normal light, air and space in the work environment)
Salary Information
MA Only: The estimated base salary range for this position is $100,000 to $110,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Onsite
Title: Legal Administrative Assistant
Company: Pierce Jewett PLLC
Location: Richmond, VA
