Overview
Legal Administrative Assistant Jobs in Madrid, Community of Madrid, Spain at Xcalibur Smart Mapping
Title: Legal Administrative Assistant
Company: Xcalibur Smart Mapping
Location: Madrid, Community of Madrid, Spain
Company Overview
Xcalibur Multiphysics is a world leader in airborne and marine geophysical solutions, including value-adding data acquisition, data processing, data interpretation, data management, and specialized software.
We offer natural resource mapping (Oil & Gas, mining, underground water, and geothermal) to sustainably unlock the hidden wealth of the Earth and facilitate the decision-making processes of our clients. Serving mainly the Oil & Gas, mining, government, energy, and utility markets, Xcalibur’s global client portfolio ranges between public and private sectors, including Major and Junior companies and organizations.
With more than 1000 projects executed, over 50 million linear kilometers of collected data, a fleet of 40 owned specialized aircraft, 85 geophysical systems, and a team of 350 highly qualified employees, Xcalibur continues to execute projects with safety, sustainability, technological innovation, operational excellence, and cost efficiency at the center of its core values.
Xcalibur is committed to diversity and inclusion, sustainability, and innovation, and we are looking to grow together!
Job Overview
We are seeking a Legal Administrative Assistant to join our team in Madrid. The successful candidate will be responsible for providing administrative support to the legal department, ensuring efficient management of legal documentation and compliance with internal and external regulations.
Key Responsibilities
• Administrative Support to the Legal Department
– Assist in the preparation and management of contracts and legal documentation.
– Ensure the proper filing and maintenance of legal and administrative records, both physical and digital.
– Coordinate with public administrations, notaries, registries, law firms, etc.
• Financial and Compliance Management
– Oversee and manage payments related to legal department matters, including supplier invoices and fees, administrative expenses, etc.
– Support compliance with internal policies and external regulatory requirements.
• Coordination and Communication
– Liaise between the Legal Department and other departments to ensure a smooth workflow.
– Facilitate communication with external legal service providers.
– Manage correspondence related to legal matters.
• Process Improvement and Support
– Identify opportunities to improve administrative and legal processes. – Assist in the implementation of digital tools for document and contract management.
– Support in organizing meetings and preparing legal presentations.
Qualifications
• Academic Qualifications: Bachelor’s degree or training in Administration or experience in the legal sector.
• Experience: Minimum 5 years in a similar position.
• Languages: Advanced English (C1 level) is required. Other languages ​will be highly valued.•
Technical Skills:-
Proficiency in Microsoft Office (Excel, Word, Outlook, etc.).-
Experience with administrative and legal documentation, notarial procedures, and contract management.-
Knowledge of administrative and financial processesS
oft Skills·
       Strong organisational and multitasking skills.·
       Ability to work proactively and independently.·
       Excellent attention to detail and problem-solving skills.·
       Effective communication and teamwork in a multicultural environment.I
f you meet the requirements and are looking for a dynamic role in a multinational engineering company, we would love to hear from you!
