Overview
Legal Administrative Assistant Jobs in New York, United States at Innovative Driven
Title: Legal Administrative Assistant
Company: Innovative Driven
Location: New York, United States
Innovative Driven is currently seeking an experienced Legal Administrative Assistant to join the leadership team at one of our award-winning law firm clients, based in New York.
This is a fulltime and onsite position at the law firms office in New York.
RESPONSIBILITES:
Deliver high quality, accurate work while managing deadlines, responding to change and the competing priorities of all work.
Establish effective work practices with partners and fee- earners to manage the matter life cycle from file opening to closure/archival. This includes adhering to the firm’s conflicts process, managing information barriers, contributing to the effective management of electronic and hard copy content and active legal project management.
Manage internal and external appointments with appropriate meeting lead and travel times, assisting with meeting preparation and the coordination of post meeting actions (this includes coordinating/printing documentation and organizing meeting room logistics as required).
Coordinate detailed travel arrangements for assignments, including appropriate visa documentation and domestic and international itineraries.
Arrange lunches and dinners and other events as required, including reviewing venues and menu planning and ensuring costs are maintained against budget. Booking conference rooms as needed, Handling arrival of guests.
Ensure electronic filing is up to date and undertaken regularly. This includes saving to iManage. In some cases printing documents as required and filing them in the relevant files promptly.
Assist with expense claims and invoice approval forms in a timely manner; updating tracker charts where appropriate. Cross functional communication with other offices and internal departments for follow through
Provide secretarial support to visitors, ensuring their needs are met.
REQUIREMENTS:
Associate’s degree required; preference for a Bachelor’s degree.
Intermediate to advanced skill level with the Microsoft suite (Outlook, Word, Excel and PowerPoint).
Demonstrated high level experience as a Secretary/PA working in a professional services environment (legal experience is desired).
