Overview
Legal Administrative Assistant Jobs in Miami, FL at Carnival Cruise Line
The Legal Assistant II performs a variety of complex legal administrative work in support of Associate Counsel I and/or Associate Counsel II.
Essential Functions
Takes notes (either verbatim or in the form of minutes) for legal meetings
Prepares attorney for meetings by compiling, reviewing, and organizing necessary documents
Schedules meetings, witness preparation meetings, depositions, and administrative hearings
Communicates with internal and external clients, attorneys, and the various courts and administrative agencies
Maintains attorney’s calendar, including tickler system for follow-up on various matters
Monitors and provides updates on the status of pending litigation
Under the general supervision of an attorney, drafts and prepares a variety of legal correspondence and documents
Under the general supervision of an attorney, prepare drafts, proofreads, formats, and electronically files a variety of pleadings, with Maryland State Courts, Federal Courts, Appellate Courts, Equal Employment Opportunity Commission, Office of Administrative Hearings, Maryland Commission on Civil Rights, the Maryland Public Service Commission, and other courts as deemed necessary
Assists attorney in gathering and organizing discovery requests which may include indexing and bates numbering documents
Opens and maintains files for general legal and litigation matters
Prepares and assembles trial notes, exhibits, testimony transcripts, witness summons, subpoenas/subpoenas duces tecum, court instructions, etc., for the attorney’s use in court
Checks legal citations, research materials, case law, etc., for accuracy and completeness
Sets up video conference calls
Other Functions
Answers telephone, screens callers, and may resolve routine matters independently
Maintains mail log of all incoming correspondence received in the GCO
Serves as department receptionist, which includes greeting and assisting internal and external visitors
Orders and maintains office supplies
Maintains law library
Performs related duties as assigned
Work Environment And Physical Demands
Business casual office setting
Required Knowledge, Skills, And Abilities
Comprehensive knowledge of legal assistant procedures and practices
Excellent knowledge of the English language, grammar, spelling, and punctuation
Thorough knowledge of legal terminology and legal research techniques and sources
Familiarity with standard legal documents, including pleadings, motions, law memoranda, briefs, etc., together with understanding the purpose and role of each such document
Good knowledge of office procedures, equipment, and computer applications such as spreadsheets, word processing, email, and databases
Excellent verbal and written communication skills
Ability to recognize confidential information and maintain the integrity of such information
Excellent organization skills and attention to detail
Ability to deal courteously and tactfully with coworkers, superiors, and the general public
Minimum Education, Experience Requirements
High School diploma (or equivalent)
4+ years’ experience supporting attorneys in a law office setting
The Legal Assistant II performs a variety of complex legal administrative work in support of Associate Counsel I and/or Associate Counsel II.
Title: Legal Administrative Assistant
Company: Carnival Cruise Line
Location: Miami, FL
