Overview
Legal Administrative Assistant Jobs in Lebanon, OH at Title 1st, LLC
We are seeking a highly organized and detail-oriented individual to join our team as a Legal Secretary/Office Manager. This role requires exceptional administrative, billing management, and estate administration skills. The successful candidate will play a key role in managing office operations, supporting attorneys and paralegals, and overseeing essential billing functions.
Key Responsibilities:
Office Management & Administration:
Answering, screening, and directing phone calls, retrieving voicemail messages, and making calls on behalf of the firm.
Managing incoming and outgoing mail, including sorting, distributing, invoicing, and arranging courier or overnight mail services.
Maintaining electronic calendars and scheduling appointments, hearings, and depositions.
Overseeing inventory management and ordering office supplies.
Operating office equipment, managing emails, sending faxes, photocopying documents, and updating electronic databases.
Organizing, maintaining, and improving physical and digital filing systems for efficient document retrieval and compliance.
Billing & Financial Management:
Preparing, issuing, and following up on client invoices.
Tracking billable hours, managing payments, and assisting in basic bookkeeping tasks.
Legal Support & Estate Administration:
Assisting attorneys and paralegals with estate administration tasks, including preparation of estate filings, correspondence, and document management.
Coordinating with clients and third parties to collect essential information for estate administration.
Supporting litigation activities for personal injury and employment cases, including obtaining medical records, medical billing information, client coordination, and deposition scheduling.
Creating legal documents, correspondence, forms, and memos using Microsoft Word and related software.
Qualifications:
Associate’s degree or higher required.
Minimum of one year of experience in a law office environment required.
Proven experience in estate administration strongly preferred.
Experience with personal injury (plaintiff) and employment litigation (plaintiff) preferred.
Familiarity with Pennsylvania court procedures and rules highly desirable.
Proficiency in CRM and legal case management software (e.g., Clio) strongly preferred.
Strong computer skills, including proficiency in Microsoft Office Suite (particularly Word and Excel).
Excellent written and verbal communication skills, telephone etiquette, and interpersonal abilities.
Strong organizational, multitasking, and problem-solving skills.
Professionalism, discretion, and ability to work independently while effectively taking direction from supervisors.
This position offers an excellent opportunity for growth within a dynamic, expanding law firm. Motivated candidates with a commitment to professional excellence are encouraged to apply.
Job Type: Full-time
Pay: $40,000.00 – $52,000.00 per year
Benefits:
401(k)
Dental insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
No weekends
Work Location: In person
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Title: Legal Administrative Assistant
Company: Title 1st, LLC
Location: Lebanon, OH
