Overview
Legal Administrative Assistant Jobs in Manhattan, NY at Addison Group
Title: Legal Administrative Assistant
Company: Addison Group
Location: Manhattan, NY
Job Title: Legal Administrative Assistant
Industry: Legal Services
Location: Manhattan, New York, United States
Assignment Type: Direct Hire
Pay: $90,000-$110,000+
Work Schedule: Full-time | Monday-Thursday onsite, Friday remote | 9:30 AM-5:30 PM
Benefits: This position offers comprehensive medical, dental, and vision coverage, 401(k), flexible spending accounts, life and disability insurance, paid overtime (with supervisor approval), a discretionary annual merit bonus, generous paid time off, and paid holidays.
About The Company:
Our client is a leading professional services organization seeking an experienced Legal Administrative Assistant to support a team of attorneys in a fast-paced, high-volume environment. This is an excellent opportunity for a polished administrative professional who thrives on organization, multitasking, and delivering exceptional client service while supporting multiple stakeholders.
Job Description:
The Legal Administrative Assistant will provide high-level administrative and technical support to a team of attorneys by managing complex calendars, coordinating travel, handling client communications, preparing legal documents, and assisting with billing and matter management. The ideal candidate is proactive, detail-oriented, and capable of managing competing priorities while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, conference calls, and appointments.
- Coordinate domestic and international travel arrangements and process related business requests.
- Handle a high volume of phone calls and respond promptly to client inquiries.
- Prepare, revise, proofread, and format legal documents, spreadsheets, and presentations.
- Enter attorney time using legal billing systems.
- Coordinate monthly client billing and assist with billing-related requests.
- Open new matters and assist with engagement letters, conflicts, and matter management.
- Conduct internet research as requested by attorneys.
- Organize and maintain both electronic and paper filing systems.
- Build and maintain positive relationships with attorneys, clients, and internal teams.
- Perform additional administrative responsibilities as assigned.
Qualifications:
- Bachelor’s degree required.
- Minimum of 5 years of experience as a Legal Administrative Assistant, Legal Executive Assistant, or similar role supporting attorneys within a law firm or professional services environment.
- Experience supporting multiple attorneys in a fast-paced setting.
- Proficiency with Microsoft Word, Excel, PowerPoint, and legal software such as InTapp and Elite 3E.
- Experience with complex calendar management, travel coordination, legal documentation, billing, matter management, and client interaction.
- Exceptional organizational, communication, and multitasking skills.
- Ability to maintain confidentiality and manage competing priorities with professionalism and accuracy.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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