Overview
Legal Administrative Assistant Jobs in Sacramento, CA at The Law Offices of Hassell and Hyatt
Please do not call to inquire about this position.
This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others.
Responsibilities
Perform secretarial and clerical/administrative duties for the attorney and the paralegals:
- Maintain electronic calendar for law firm members.
- Order supplies.
- Enter time electronically.
- Create and maintain files and keep records and prepare reports as requested, in accordance with firm procedures.
- Respond to and generate email messages.
- Prepare documents for filing with various agencies; file such documents and follow through as necessary.
- Deliver documents to clients, courts and various agencies.
- Perform other duties as required.
Personal Attributes:
- Possesses a strong understanding and abides by the policies and procedures of the firm and local office.
- Maintains an exceptional customer service attitude and demeanor at all times.
- Flexible and willing to pitch in wherever needed.
- Takes ownership; gets the job done without the need for prodding or supervision.
- Respects the time constraints faced by the lawyers in the office.
- Demonstrates a positive attitude and is approachable.
- Adapts well to fluctuations in workload and changes in responsibilities.
- Maintains a professional demeanor in high-stress situations.
- Is effective at limiting excessive socializing.
- Restricts personal telephone calls and other personal business during work hours.
- Presents written communications that are concise and accurate.
- Exhibits confident and professional verbal communication skills.
- Effectively communicates with clients and vendors.
- Keeps appropriate people informed of the status of projects, work and deadlines.
- Maintains a positive and “can do” attitude when dealing with clients, co-workers, and attorneys.
- Answers questions clearly and thoroughly.
- High level of awareness of confidential information.
- Contributes to an atmosphere of teamwork and congeniality.
Skills and Abilities:
- Document management system, Word, Outlook, PowerPoint and Excel.
- Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
- Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
- Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
- Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
- Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
- Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.
- Maintain exceptional customer service attitude and demeanor at all times.
- Demonstrated knowledge of legal terminology, legal documents, and legal processes.
- Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus).
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software.
- Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.
- Ability to work effectively and proactively within a team environment.
- Strong time management skills and the ability to work under pressure in a fast-paced environment.
- Ability to coordinate multiple tasks concurrently and to meet deadlines.
- Strong organizational skills, interpersonal skills, and attention to detail.
- Initiative, flexibility, resiliency, and a willingness to adapt to change.
Working Conditions
The following describes general working conditions and requirements of the job:
- Regularly require long periods of sitting and using computer equipment.
- Frequently require long periods of talking on the telephone.
- Occasional periods of standing, stooping, kneeling, and crouching.
- May require that boxes and other items, weighing up to 30 pounds, be picked up and moved.
- Must have computer skills to meet standards of accuracy and speed set by this law firm.
- Basic ability in math and report keeping needed.
The ideal candidate will have a team-spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Applicant must present himself/herself in a professional manner and dress accordingly.
Job Type: Part-time
Pay: From $18.00 per hour
Benefits:
- Flexible schedule
Application Question(s):
- Requested hours per week
Experience:
- Microsoft Office: 1 year (Preferred)
License/Certification:
- Driver’s License (Preferred)
Work Location: In person
Title: Legal Administrative Assistant
Company: The Law Offices of Hassell and Hyatt
Location: Sacramento, CA
Category:
