Overview
Legal & Administration Assistant Jobs in South Melbourne, Victoria, Australia at Pallas Capital
Title: Legal & Administration Assistant
Company: Pallas Capital
Location: South Melbourne, Victoria, Australia
About the Business
Under the Pallas Group umbrella, we have two purpose-driven, ambitious brands inspired by a passion for excellence within the funds management and property industries.
Pallas Capital is a debt and equity fund manager specialising in the financing of Australian and New Zealand Commercial Real Estate. The business was established in direct response to the growing lack of credit in Australia’s mid-range property market; a situation exacerbated by the shortage of reputable, risk-adverse, non-bank lenders.
Fortis our property development management business, has a portfolio of more than $750 million in successfully completed residential and commercial projects, with a further $560 million to be completed by the end of the year.
Due to continued growth within Pallas Capital, we are seeking a proactive and highly organised Legal & Administration Assistant to join our Credit & Loan Management team in Melbourne.
Supporting the settlement and funding of Pallas Capital's growing commercial real estate loan portfolio, this hands-on role is suited a detail-oriented professional with sound commercial judgement and a background in administration, legal support or loan settlements. Working closely with internal stakeholders, external solicitors and borrowers, this role is key in coordinating loan settlements, managing documentation and ensuring transactions are completed accurately, efficiently, and to a high standard.
The successful candidate will be required to work from the office five days per week.
Key Responsibilities
- Manage loan files from formal approval through to settlement and funding in partnership with the Credit team.
- Coordinate and book settlements, prepare settlement checklists and supporting documentation.
- Monitor outstanding conditions precedent and post-settlement requirements to ensure timely completion of funding milestones.
- Conduct legal, company and property-related searches as required.
- Maintain accurate loan, security and settlement records, registers and related documentation within internal systems.
- Track critical dates, document execution requirements and security registrations.
- Manage Equifax and title alerts, discharge documentation and consent requests as required.
- Support compliance record-keeping, audit requirements and document retention obligations.
- Liaise with internal stakeholders, solicitors and external parties to facilitate efficient settlements and loan administration outcomes.
- Provide administrative support to the Legal team, including inbox management, correspondence and reporting activities.
About You
- 2–5 years' experience in loan settlements, conveyancing, mortgage operations, legal support and/or loan administration.
- Previous experience in a legal assistant, settlements, lending or administrative support role.
- Demonstrated understanding of loan settlement processes, with PEXA experience highly regarded.
- Excellent attention to detail and a high level of accuracy when handling legal, loan and settlement documentation.
- Strong communication and stakeholder management skills, with the ability to work autonomously, manage competing priorities and build effective relationships in a fast-paced environment.
- Strong administrative, organisational and time management skills, with the ability to meet deadlines and deliver high-quality work.
- Proficient in Microsoft Office, including strong Excel skills.
- A collaborative working style, with strong integrity, sound judgement and the ability to maintain confidentiality.
Why Pallas Group
The people are entrepreneurial; the business is young and proving itself fast, it is a great time to join the group. Pallas is committed to growth and to involving high performers in the achievement of results. The role suits candidates with energy, ambition and technical capability.
This is a real opportunity for someone to make an impact and show what they are capable of next. Importantly, we seek to make Pallas Group a great place to work. We care for our team inside and outside of work, and we provide a dynamic work environment where we work together collaboratively. Given our size, our people are given the opportunity to make a difference, own the work they do and grow their career as the business continues grow.
To Apply
Please submit your application by clicking the 'Apply' button below and ensure you include your full CV.
Please note that due to the volume of applications, only shortlisted candidates will be contacted. We appreciate your understanding.
