Overview
Leasing/Legal Assistant Jobs in Richmond, British Columbia, Canada at SmartCentres REIT
Position: Leasing /Legal Assistant (British Columbia)
Job Title: Leasing and Legal Assistant
Reports To: Vice President Leasing, Western Canada Region (Vancouver Office)
Department: Leasing, Western Region
Position Summary: Provide administrative leasing and legal support to the Vancouver-based Leasing-Legal Team. Duties as described below.
Responsibilities: The specific duties and responsibilities for this position include but are not limited to the following:
Leasing
Respond to field leasing enquiries;
Assist with site information gathering and drafting lease documentation and correspondence sent to prospective and existing tenants;
Prepare Deal Summary Sheets, Lease Request Forms;
Review and revise commission agreements, process broker commission invoices, and act as liaison between tenants and accounting;
Maintain leasing database, tracking schedules, and various leasing reports;
Prepare amending agreements, extension agreements, assignments of lease (for existing tenants), and Offer to Lease;
Review existing tenant leases and understand tenant history;
Send waiver letters and copies of leases to tenants once a binding agreement is in place;
Attend functions on behalf of the department;
Liaise with planning, construction, finance, legal, and accounting departments as needed;
Organize filing and clerical responsibilities for Leasing Managers;
Assist in preparing external and internal meetings;
Provide reception relief as required;
Other projects as assigned.
Legal
Provide partial administrative and secretarial support to the Associate Counsel. Duties include general clerical and project-based work, such as:
Update legal project plan binders with accurate information;
Prepare/revise drafts of lease documentation, purchase and sale contracts, etc.;
Prepare draft assignment documentation, lease terminations, and similar documents;
Organize legal and leasing files;
Perform general clerical duties including photocopying, faxing, mailing, filing, and couriers;
Manage time billing for the team;
Other related duties.
Academic/Professional Requirements:
College Diploma and/or Certificate, preferably in Administration or related field.
Required Skills/Experience:
Minimum 3 years of office/clerical experience in a commercial real estate environment or equivalent;
Ability to prioritize workload and multitask effectively;
Good understanding of legal documents;
Excellent oral and written communication skills, with the ability to communicate effectively across all levels of management and outside the organization;
Understanding of lease terminology;
Proficient in MS Word, PowerPoint, and Excel;
Strong analytical skills and attention to detail.
Values: The Leasing and Legal Assistant must be client-focused, advocate, and promote a positive image of the company internally and externally. They should take accountability for their decisions, conduct themselves ethically and respectfully, demonstrate entrepreneurial spirit and resourcefulness, and be a team player who collaborates effectively with colleagues to achieve shared goals.
The expected base pay range is: $67,000 – $77,000. Compensation may vary based on location, experience, qualifications, or skills.
We are an equal opportunity employer committed to inclusivity and accessibility. Please advise if accommodations are needed during the recruitment process.
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Title: Leasing/Legal Assistant
Company: SmartCentres REIT
Location: Richmond, British Columbia, Canada
Category: Administrative/Clerical (Legal Secretary, Business Administration), Law/Legal (Legal Secretary, Business Administration)
