Overview
Law firms Jobs in Do, Shizuoka, Japan at The Manas Group
Title: Law firms
Company: The Manas Group
Location: Do, Shizuoka, Japan
Industries
The court date does not move because your morning did.
You hold other people’s confidences, and you work to dates somebody else set. Little room for a bad morning.
Book a free consultHow it works
Free
- Ninety minutes
- The report is yours either way
Four o’clock on a Friday
The things that decide your week are not the law.
A drive that stops answering before a Monday filing. A wire instruction that did not come from the title company. A questionnaire from a client’s in-house counsel. That end of it is ours.
Example deadline board reading “Answer due, Mon”, over the days Thu, Fri, Sat, Sun, Mon: Fri 16:12, fault found; Fri 16:38, cleared; Mon 09:12, filed. Nobody at the firm had to know.
Answer due
Mon
Thu
Fri
Sat
Sun
Mon
Fri 16:12fault found▌
Fri 16:38cleared▌
Mon 09:12filed▌
Nobody at the firm had to know
The Friday fault is found on Friday
We watch the ordinary things out of hours, so the week before a deadline is not the week you find out.
Example email marked “Outside your firm”, sent from [email protected] — a hyphen and a letter off the address on file, [email protected]. Subject: Updated wire instructions — Friday closing. Please disregard the account on the settlement statement and send today’s funds to the details below. Called the number in the file. Nobody at the title company had sent it. Funds did not move.
inbox
Outside your firm
SubjectUpdated wire instructions — Friday closing
Please disregard the account on the settlement statement and send today’s funds to the details below.
Called the number in the file. Nobody at the title company had sent it.
Funds did not move
Money does not move because an email said so
Mail from outside the firm says so on its face, look-alike addresses are filtered for, and the call-back rule is written down rather than remembered.
Example questionnaire headed “Outside counsel
- information security”: 1. Where is our matter held? One place, named in writing. 2. Who at the firm can open it? The people on the matter — and a record of who did. 3. Is a second step needed to sign in? Every account, partners included. 4. What happens to our files at the end? Returned or destroyed, on your instruction. Answered from a document that already exists.
Outside counsel
- information security
1
Where is our matter held?
One place, named in writing.
2
Who at the firm can open it?
The people on the matter — and a record of who did.
3
Is a second step needed to sign in?
Every account, partners included.
4
What happens to our files at the end?
Returned or destroyed, on your instruction.
Answered from a document that already exists
The questionnaire, already answered
In-house counsel now ask how you hold their files before they send any. The answers are kept current, in plain words.
Example page headed “what is in place”, listing who can open what, the second step, where the copies are.
what is in place
Who Can Open What
the second step
where the copies are
Reasonable efforts, written down
The Maryland Attorneys’ Rules of Professional Conduct ask for reasonable efforts against unauthorized access. Most firms we walk into are making them and cannot show them.
Example diagram: two people on the matter can open the matter; a third, screened, reaches a locked door.
on the matter on the matter screened the matter
A screened matter stays screened
The people walled off a matter cannot open it, and either way there is a record.
Example list closed out when somebody moves on: mailbox, the matter files, remote access — closed on the last day.
mailbox
the matter files
remote access
closed on the last day
The associate who leaves takes nothing
People move firms. An account still open eight months later is not normal.
Example: two copies of the matters side by side and a third locked away — one copy out of reach.
one copy out of reach
Monday opens if Friday goes wrong
More than one copy of the matters, and one of them out of reach of a bad Friday.
The Friday fault is cleared before anybody leaves. Funds do not move on the strength of an email. And the security questionnaire is answered out of a document that already exists.
Book a free consult
Ninety minutes on site. You keep the report either way.
We also build
We don’t only keep it running. We build it, too.
Websites, customer portals, booking pages and small tools that take a job off somebody’s desk — designed and built for law firms by the same people who look after your systems.
One firm, one number. Nobody says “that’s the web company, not us.”
Intake that collects the conflict names
Client, adverse party, related parties and referrer — captured before anybody discusses the facts.
A status page for each matter
Clients see the last step and the next date instead of ringing the paralegal.
An upload link instead of attachments
Clients send the deed or the records through a page, not an email attachment.
A consultation booking page
The caller picks a time, answers the screening questions, and the slot is held.
Talk about building something
Bring it to the same ninety minutes. We’ll tell you whether it is worth building before we quote it.
Most firms your size grew into their setup quietly. One partner knows where things are kept; a paralegal is who everyone asks when the scanner stops.
It holds fine most of the time. The afternoon it stops holding is, in our experience, a Friday before a Monday filing.
90 min
on site, no charge
9–9
every day, including Sunday
About Half
of reports say you’re in decent shape
You already know if this is you
- A client’s questionnaire has been sitting in a drawer for three weeks.
- You could not say how long getting your matters back would take.
- A former associate probably still has a login, and nobody wants to check.
- Something broke at four on a Friday before a Monday filing.
Book a free consult
If you hire us
How the handover goes.
- 01First weeks
We look and listen
Whatever you have now stays until the new arrangement is proven.
- 02The quiet work
We set it right
Open doors closed, copies sorted, small irritations cleared. Mostly out of hours.
- 03After that
One number to call
Your people notice one thing: the number they call changes.
Book a free consult
Ninety minutes on site. You keep the report either way.
What we handle
What we take off your plate.
The same steady work underneath, pointed at your week.
The filing goes out on time
We keep the ordinary things steady, and watch them while your people are heads down.
Files you can account for
A client’s material sits in one place, open to the people who need it.
The questionnaire, answered once
In-house counsel now ask how you keep their files, and the answer is already written.
A stolen password is not enough
Holding the password gets them nowhere once there is a second step at the door.
Monday opens if Friday goes wrong
We keep more than one copy, one of them out of reach of a bad Friday.
The associate who leaves takes nothing
What is not normal is an account still open eight months later, still receiving mail.
Other firms we look after
- Accounting practicesBusy season, and no room for downtime.
- Medical and dentalA front desk that cannot stop.
- NonprofitsA lot done by very few people.
- SchoolsStudent records, and a summer of change.
- Contractors and tradesPeople on sites, not at desks.
- AutomotiveCredit applications, and one system the store runs on.
Start with the review. Ninety minutes.
Start with a review: somebody looks at what copies exist, who still has keys, and what stands between a stolen password and your client files.
Book a free consult
Or ten minutes on the phone first
About half the reports say you’re in decent shape. If that’s you, we say so and leave.
