Overview
Law firm Receptionist Jobs in Houston, TX at Vasquez Law Group, PLLC
About Us: 
Florida Board Certified Elder Law Attorneys R. Kellen Bryant and Carla Trinca-Conley at Berg Bryant Elder Law Group, PLLC assist caregivers and families with asset protection planning. Our primary role is to assist seniors and their families in navigating the complex legal landscape associated with aging with decreasing mental capacity and physical ability. We cover a wide range of services designed to protect your loved ones’ rights and ensure your peace of mind. Our experienced team provides personalized guidance and compassionate legal counsel tailored to the unique needs of every client. 
 
Job Description: 
BBELG is seeking a responsive Legal Administrative Assistant to provide vital administrative and clerical support to attorneys and legal staff. This role requires a detail-oriented and organized individual who can manage multiple tasks efficiently in a fast-paced legal environment. This position will also act as the Orange Park office’s brand ambassador for Berg Bryant Elder Law Group, PLLC, by welcoming clients and their caregivers before consultations. The ideal legal admin assistant will have a passion for learning and an interest in pursuing a paralegal career path in elder law. This individual will be caring and attentive to our clients’ needs. 
 
THIS IS NOT A WORK FROM HOME POSITION. 
 
Essential Responsibilities: 
Greet clients professionally, offer refreshments, and direct them to the appropriate meeting room upon arrival  
Answer telephones, using the provided script, and take detailed and accurate messages, correctly filter calls, and forward messages to appropriate team members 
Manages attorney calendars, schedules appointments, and coordinates meetings
Keeps meeting rooms stocked in preparation for in-person meetings, and prepares space for new meetings in between consultations 
Confirm appointments with clients, update case notes, and forward messages to appropriate team members 
File court documents electronically (e-filing) and track case deadlines
Scan, organize, and maintain physical and digital case files and client records 
Print meeting materials for potential client meetings daily 
Communicate clearly with internal and external stakeholders using different platforms, including but not limited to Microsoft Teams, GoTo, and Outlook 
Make court and bank runs as needed 
Collect payments from clients before attorney meetings 
Create and send accurate daily logs to teams for review 
Act as witness to client signings as requested, may have to travel off-site with attorney or paralegal 
Request performance surveys from clients after meetings or calls 
Assist with client intake and conflict checks
Prepare, format, and proofread legal documents, correspondence, and filings
Handle other administrative tasks as needed to support attorneys and office operations 
Requirements: 
2+ years of administrative experience in a legal or professional office setting
Proficient in Microsoft Office (Word, Outlook, Excel) and PDF editing tools
Excellent organizational skills and attention to detail
High school diploma or equivalent required; associate’s or bachelor’s degree preferred 
Adaptable to new technology and software tools 
Experience with legal practice management software (e.g., Actionstep) preferred 
Strong written and verbal communication abilities
Proven efficiency managing multiple calendars for executives or attorneys 
Ability to maintain confidentiality and manage sensitive information
Interest in elder law and paralegal career path
 
Compensation and Benefits: 
Salary is commensurate with experience and qualifications 
PTO plus paid holidays 
Community service day – 1 day extra allocated for you to serve your community with an organization of your choosing 
Health benefits including medical, dental, vision, STD, 401k 
Professional Development assistance 
 
Schedule & Location: 
1929 Park Ave, Orange Park, FL 32073 
Monday – Friday (8:30a – 5:00p) 
No nights or weekends required 
0% out-of-town travel, 3% in-town travel 
 
To apply: Please submit a resume and cover letter with three reasons you would be a great fit to join our team! 
 
Equal Opportunity Employer Statement: 
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No nights
No weekends
Work Location: In person
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Title: Law firm Receptionist
Company: Vasquez Law Group, PLLC
Location: Houston, TX
