Overview
Junior Legal Executive Assistant Jobs in New York, NY at Trustpoint.One
Title: Junior Legal Executive Assistant
Company: Trustpoint.One
Location: New York, NY
Trustpoint is excited to partner with a large, regional law firm in their search of a Junior Legal Executive Assistant on a direct hire basis. This hybrid role will support two Partners in a busy transactional group. Successful candidates will have exceptional writing and research skills, recent law firm experience, and experience in billing/time entry for Partners. This role will require overtime on a frequent basis, and is a non-exempt, OT eligible position.
Responsibilities:
Drafting, using templates, scope of and proposal for service documents, client engagement letters, and new matter memos
Conducting research on non-legal matters; drafting and summarizing findings
Coordinating and hosting client meetings; updating attorneys on pertinent information
Preparing invoices for submission to the finance team
Compiling and entering Partner and attorney time
Drafting correspondence memos, litigation pleadings, letters, and forms
Organizing and scheduling meetings and appointments
Developing and implementing databases, maintaining contact lists
Assisting in the preparation of regularly-scheduled reports
Researching and creating presentations; handling multiple projects
Preparing travel plans and itineraries for the practice chair
Covering for other assistants when required
Maintaining litigation, database and manual filing systems
Handling sensitive information in a confidential manner
Other duties and special projects as needed
Requirements:
2+ years of Legal Administrative Assistant experience in a law firm; executive support experience in a law firm is preferred
2+ years’ experience in billing/time entry in a law firm for Partners
Bachelor’s Degree (strongly preferred)
Previous Paralegal experience (preferred)
Proficiency in MS Office and Outlook calendar management; particularly Excel and PowerPoint
Excellent written and verbal communication skills
Exceptional ability to work well with others in a demanding and fast-paced environment
Strong organizational and planning skills; able to prioritize competing tasks and projects in a timeline-sensitive environment
All candidates must be able to work at a computer screen for a sustained amount of time
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
