Overview
Junior Company Secretary Jobs in Hong Kong SAR at Charles Russell Speechlys
Title: Junior Company Secretary
Company: Charles Russell Speechlys
Location: Hong Kong SAR
The role is for a Junior Company Secretarial Assistant to provide Company Secretarial services within the Hong Kong office and its own client base. The individual should be professional, efficient and pro-active.
Key Tasks and Responsibilities (this is a broad but not exhaustive list)
Company administration
- Preparation of statutory documentation as required, including incorporation documentation, resolutions, board minutes and statutory forms.
- Maintenance of statutory records, for existing client companies and preparation of the same for newly incorporated companies.
- Helping to maintain forthcoming filing of accounts/confirmation statements.
Company searches
- Carrying out online searches on legal entities following requests received firm wide.
- Reviewing and processing invoices from providers in respect of searches carried out.
General
- Preparation of company secretarial invoices and statements for the provision of company secretarial services, beneficial ownership registers, registered office facility and/or company incorporation costs.
- Fielding emails and calls from clients/fee-earners’ in respect of company secretarial matters.
- Filing documents with Companies Registry, as required
- Maintaining the company’s records and registers, both statutory and non-statutory.
- The main link between a company and a registry office.
- Applying for the company’s business registration certificate
- Preparing and submitting any legal requirement asked by any Hong Kong administration arm of government
- handling and dealing with enquiries on company secretarial services and other regulatory/statutory compliance matters
- staying abreast of the changes to the relevant legislation and regulatory requirements and assess the impact on the company’s business operations to ensure compliance
- taking up projects or other ad hoc assignments as requested from time to time
- reporting to Company Secretary, Corporate Transactional Manager
Person Specification
Essential requirements
- Experience gained from professional firms/sizeable private companies
- understanding of the Hong Kong regulatory framework
- Excellent command of written and spoken English, Cantonese and Mandarin
- Proficient in MS Excel and Word
- Self-motivated with attention to detail
- Eager to learn and a team player
- High degree of accuracy/attention to detail
- Good organisational and time management skills.
Desired
- International law firm experience
- Skilled in Excel
- Good interpersonal, communication and analytical skills.
- Detail-minded, self-motivated and able to work in fast paced environment
Competencies
- Working together
- Integrity and respect
- Inclusive
- Personal impact and growth
- Driving high standards
- Commercial mindset
- Client – centric
-
Responsible Business
Hybrid working – We adopt a hybrid and flexible working approach, dependent on the requirements of the role and subject to manager approval.
For a detailed specification please download the job description in the documents section of this page.
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