Overview
Judicial Specialist 2 Jobs in Espanola, NM at New Mexico Courts
How To Apply
To apply for this position, visit our company jobs website at www.oha.org/jobs. Download, complete and submit the fillable OHA application form along with a resume and cover letter via email to [email protected].
Or via mail to:
OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources
Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.
SALARY RANGE
$72,432 to $88,944 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.
GENERAL PURPOSE OF POSITION
The Legal Office Administrator provides primary legal assistance and support to the General Counsel and the Chief Executive Officer (“CEO”). Under supervision of the General Counsel, assists with complex legal assignments. The Legal Office Administrator also assists General Counsel in the overall day-to-day management of the Corporate Counsel Office.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
1. Legal Services
a. Drafts legal contracts, instruments, correspondence, and memoranda for attorney review.
b. Provides direct technical and legal support to the General Counsel on complex, confidential, proprietary, and/or sensitive legal tasks, duties, activities, and special projects, as assigned.
c. Conducts legal, factual, and investigative research on matters. Compiles relevant findings and drafts chronologies and reports, as assigned.
d. Assists in the formulation, development, and drafting of proposed governing documents and amendments, as assigned.
e. Researches, locates, and responds to requests for copies of federal and state statutes, rules, regulations, case law, opinions, and/or pleadings, as requested.
f. Supervises the preparation of trial notebooks, exhibits, and the production of documents to outside counsel for arbitration, administrative, and litigation proceedings, as assigned.
g. Drafts and monitors outsourced legal services contracts, including preparing invoices for payment. Serves as a liaison for outside counsel on billing and internal processing inquiries.
h. Supervises file maintenance and organization, and the maintenance of the legal resource library.
i. Attends meetings, conferences, court, and administrative hearings as assigned.
j. Conducts preliminary reviews of contract drafts prior to final legal review and approval.
k. Provides information and reference materials on contracting to OHA staff, as requested.
l. Works with Resource Management – Financial Assets on annual single agency audit, as requested.
2. Office Management
a. Assists with the planning and coordination of the financial, administrative, and personnel management functions within the Corporate Counsel Office.
b. Participates in the development, preparation, administration, and monitoring of the Corporate Counsel Office budget and cash management forecasts, and drafts allied financial and other reports as requested.
c. Functions as the designated office liaison with OHA’s executive and program staff in the coordination of inter-office matters as requested.
d. Assists with the management, coordination, and supervision of legal student helpers, volunteers, and other administrative and/or clerical staff assigned to the Corporate Counsel Office.
3. Regular attendance on a daily basis is required for this position.
OTHER DUTIES/RESPONSIBILITIES
Performs other duties as assigned by the General Counsel.
MINIMUM QUALIFICATIONS
Education, Training and/or Experience
1. Education. A bachelor’s degree from an accredited college or university in paralegal studies, legal office administration, or similar program approved by the American Bar Association. Or a bachelor’s degree in any field from an accredited college or university with an associate’s degree or certificate demonstrating the completion of specialized education in paralegal studies, legal office administration, or similar program approved by the American Bar Association.
2. Work Experience. Minimum of five (5) years of paralegal experience with law firms and/or government which demonstrates the ability to perform the duties of a paralegal and legal assistant, including knowledge of legal procedures, terminology, and processing of legal documents.
Knowledge, Skills and Abilities
1. Must have working knowledge of:
Hawai`i legal systems;
Legal terminology, legal grammar, word usage, and spelling;
Legal concepts, procedures, and practices;
Legal research methods and sources of legal information;
Preparation, processing and filing of legal documents and forms with courts and other governmental agencies; law office practices, procedures, and principles; and
Basic Hawaiian language, culture, history, values, and issues, especially as they affect everyday life and legal documents.
2. Must have demonstrated skills and abilities to:
Read and interpret complex written material;
Communicate effectively, orally and in writing;
Effectively use computers, with a working knowledge of Microsoft Word, Excel, and other Microsoft Office products;
Manage data and records;
Recognize and avoid the unauthorized practice of law;
Assume responsibility to work accurately with minimal supervision and exercise independent judgment in making decisions;
Properly prepare, draft, and revise a variety of legal transactional instruments and documents in accordance with agency requirements;
Compile legal materials and files;
Prepare concise and accurate written documentation;
Maintain the confidentiality of all legal work product, records, forms, documents, reports, and correspondences;
Exercise analytical ability, ingenuity, judgment, and administrative skills; and
Carry out the functions, tasks, and policies of the Corporate Counsel office.
Equal Opportunity Employer
Job Type: Full-time
Pay: $72,432.00 – $88,944.00 per year
Benefits:
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Judicial Specialist 2
Company: New Mexico Courts
Location: Espanola, NM
